June 18, 2018 School Board Meeting

19 Jun

Marshalltown High School and district lead nurse Stacey Tool-Crawford presented an annual health services report to the school board on June 18.

2017-2018 School Year Health Report
Stacey Tool Crawford, Marshalltown High School/Lead District Nurse, presented this reportThe district has 9 registered nurses and three health aides.  There are 47 percent of all students with health conditions, but those include visual defects and a wide range of other conditions.

“These numbers are pretty much steady” through the years, indicated Tool-Crawford. There was an increase of 20,000 visits to nurses offices this past school year.
“Keeping our students safe, healthy and ready to learn is a priority in our health offices,” Tool-Crawford said.

For personnel items approved by the board, click here.

There was a donation approved of $1,000 for MHS robotics Ann Keyser Charitable trust.

2018-2019 Student Handbooks
Updated school student handbooks were presented the board.
“For the most part there won’t be significant changes,” said Superintendent Dr. Theron Schutte. Changes are highlighted in handbooks and were discussed with the board.

Emily Banks, Preschool Coordinator, presented the preschool handbook.
Anel Garza, Woodbury Principal, presented the elementary handbook.
Lenihan handbook 
Pat Rial, Miller Middle School Principal, presented the Miller handbook.
Eric Goslinga, Marshalltown Learning Academy Principal; presented the MLA handbook.
Deb Holsapple, Associate Principal of Marshalltown High School, presented the MHS handbook.

These handbooks were for information and discussion only at this meeting. The changes will be up for approval at the July 16 board meeting.

Literacy Materials for Special Education
Matt Cretsinger, Director of Special Services, talked about the continued development for literacy curriculum in special education program. This was for information only.

2018 Legislative Priorities
Dr. Theron Schutte, Superintendent, presented these from the past year. This is the time of year where they will start to look at priorities for the next legislative session. The board will have further discussion and approve priorities at a later meeting that will then be presented at the Iowa Association of School Boards delegate assembly.

2018-2019 School Year Regular School Board Meeting Dates
The board approved this list of board meeting dates for 2018-19 school year, which are comparable dates to the current year. 

Flexibility Account Resolution
Paulette Newbold, Director of Business Operations, presented this proposal to transfer $50,000 to a flexibility account for the IJAG program, from the preschool account.
The board approved the resolution, which is then sent to the state.

Heartland Business Systems Proposal – New Phone System
Joshua Wesley, Director of Technology, presented this proposal for a new telephone system for the district. At the last board meeting, the district entered into the discovery phase with Heartland Business Systems. The current system is approximately 13 years old.
The board approved the recommendation from the technology department for a 5 year licensing and hardware agreement for $262,340.60. It is expected to be installed before school starts on August 23.

SIP Trunk Services Bid Tally
Joshua Wesley, Director of Technology, presented this as the service provider for the phone system.  The board approved agreement for 36 months for $662.50 a month from CenturyLink.

MHS Activity Ticket Passes
Deb Holsapple recommended student activity tickets increase by $5 to $50. The CIML conference is looking into more consistency on admission charges.
The board approved the increase.

2018-2019 Superintendent Contract
The contract calls for a 1.77 total package increase for Superintendent Dr. Theron Schutte, Board approved.

Board Policies

First reading
312.3 E1 – Fringe Benefits – Administrators and Supervisors- Approved and waived reading
506.2E1- Authorization for Releasing Student DIrectory Information (new policy)- Adopted and waived second reading
705.1- Purchasing- Amended and waived second reading
705.1R – Deleted
705.1R1 -Purchasing – Bidding Regulation- new regulation – Adopted as waived second reading
801.1- School Facilities Long Range Planning –  new policy- Adopted and waived second reading

Initial Review
401.8- Recognition for Service Employees – Adding for 40 year recognition – To come back before board
603.7-Outside Resource people- To come back
903.2-E1 – Volunteer Application-  To come back
801.7- Financing Sites and Construction – Marked as reviewed
802.1 -Maintenance Schedule- Changes to mirror IASB – To come back before board
802.2 – Requests for Improvement – Changes to dollar figure threshold – To come back
802.3- Emergency Repairs- Changes to mirror IASB – To come back
802.4- Capital Assets- to reflect  threshold and IASB policy – To come back
802.7- Change to one sentence add – TO come back
802.7- R-Energy Conservation Guidelines- Marked as reviewed

The board then went into exempt session for negotiations.

The next regular board meeting is at 5 p.m. on Monday July 16.

There is a special board work session focusing on goals on July 17 at 5 p.m.

From Board President Bea Niblock
“The evening’s meeting included the School Year Health Report presented by Stacey Tool-Crawford. The board hears many reports throughout the year, but it was a pleasure to hear about our nursing program and what our nurses do to promote the wellness of our students.

Our school nurses collaborate with teachers, families, health care providers and community resources for the health and safety of our students. That runs that gamut from applying a band aid to a skinned knee to providing specialized health care for students with chronic conditions.

Our nurses provide the knowledge and compassion necessary to give our students whatever they need to get the most from the learning experiences that our educational system provides.” – Bea Niblock



June 4, 2018 Board Meeting

5 Jun

Marshalltown High School teacher Theresa Theis talks about the accomplishments of recent MHS graduate Moises Garcia at the board meeting on June 4. Moises was named Science Bound student of the year and has received a full ride scholarship to ISU.

Recent MHS graduate Moises Garcia was recognized as being the recipient of the Science Bound student of the year.
Science Bound is Iowa State University’s pre-college program to increase the number of ethnically diverse Iowa students who pursue degrees in the STEM field. Garcia will receive a full ride scholarship to ISU for being part of the program.
“He’s a great example of character for our district,” Superintendent Dr. Theron Schutte said of Moises.

Public Hearing for Flexibility Account Resolution
A public hearing was held for a resolution to transfer money from preschool account into flexibility account to use for IJAG program next year.
No comments were received for the public hearing

For personnel items approved by the board, click here.


Rex Kozak

Rex Kozak was introduced to the board as the new district transportation director. He will start on Thursday, June 7.
Mr. Kozak is a past principal at East Marshall High School.
“I’m looking forward to the opportunity,” Kozak said.

Public Comment
Larry McKibben, spoke on behalf of the need for air conditioning for MHS. He said the school foundation will help support the project.


Mentor/Mentee End-of-Year Summary
Mentoring Instructional Coach Sue Cahill presented this document as an update to the end of the year for mentoring. Cahill said we have traditionally have taken mentoring very seriously in this district, and have taken it a step further this year with her role.

She said 85 percent of first year teachers are continuing with MCSD into the next year. In the last 5 years, 77 percent of teachers have been retained. The district continues to work to increase these numbers.

ST Math 2017-2018 Year End Executive Briefing
Erica Finders, Elementary Curriculum and Professional Development Leader, presented this briefing on ST Math. There was plenty of positive growth sings in the report and the district received high marks of praise from Dan Tracy of ST Math on our usage rate.
“Our first year of implementation has been very successful,” Finders said.

K-12 Core Curriculum Update 2017-2018 School Year
Erica Finders, Pam Brewer-Michael, Curriculum and Professional Development Leader, and Director of Instruction Dr. Lisa Stevenson end of the year updates on language arts, math, science and social studies.

Teacher Leadership and Compensation System 2018-2019 School Year
Dr. Stevenson provided an updated list with newest appointments in bold.

Operation, Maintenance and Full-Time Transportation Personnel Agreement 2018-2019
This contract for B&G is a 1 year agreement with a total package increase of 2.75 percent, 1.31 percent of which is wages. The contract was approved by the board.

Administrators, Directors and Others Wages 2018-2019
This contract includes a 1.77 percent  total package increase, also some contract language changes. The item was approved by the board.

Chromebook Replacement Cycle Bids
Joshua Wesley, Director of Technology, presented this item, which is the Chromebook replacement 7. Wesley recommended CDW get the bid for 2,360 Lenova Chromebooks totaling $472,000. He also was seeking approval to publish RFP for 430 form fitting cases.The board approved the Chromebook purchases and approved the publish an RFP for 430 cases.

Property Insurance Renewal
Director of Business Operations, Paulette Newbold recommended the approval of the 2018-2019 property/casualty renewal including the recommendation to increase the optional cyber liability coverage amount from $2 million to $5 million at a cost of $4,682.00. Director of Technology Joshua Wesley, discussed the cyber liability emerging risks and coverage options.
This was approved by the board.

Board Policies
Second reading
704.6- New Policy – Online Fundraising- Adopted

First reading
102.E1 Annual Notice of Nondiscrimination – Adjustment made based on equity visits  – language of CTE- Approved waived second reading
201.4 Elections (New #201)-Identify November as election month-  Approved waived second reading.
506.1 Student Education Records Access, Approved and waived second reading
506.1R1 Use of Education Records Regulation- Regulations- from IASB all below- All approved as amended and waived second reading
506.1-E (new # 506.1E8) Annual Notice – New number –
506.1E1 Request of Nonparent for Examination or Copies of Education Records
506.1E2 Authorization for Release of Education Records
506.1E3 Request for Hearing on Correction of Education Records
506.1E4 Request for Examination of Education Records
506.1E5 Notification of Transfer of Education Records
506.1E6 Letter to Parent Regarding Receipt of a Subpoena
506.1E7 Juvenile Justice Agency Information Sharing Agreement

506.2 Student Directory Information – Added a definition of student directory information from IASB, – Approved as amended waived second reading
801(New #901) Public Examination of School District Records- Change hours of operation- Approved as amended, waived second reading

Initial reading
312.3-E1 Fringe Benefits-Administrators/Supervisors – To come back before board, benefits last paragraph will be adjusted.
705.1 Purchasing (New and Old) -Delete old and approve the IASB language – To come back before board
705.1-R Purchasing Policy-Regulation – deleted-
New Policy 506.2E1 Authorization for Releasing Student Directory Information – Exhibit from IASB, TO come back before board.New Policy 705.1E1 Purchasing-Bidding Exhibit -New R1- since it’s a chart. Slight change in chart from 800s. Increase quotes to $25,000. To Come back
New Policy 801.1 School Facilities Long Range Planning – Based on IASB -to come back before board
801.1 Naming Facilities – new number 801.6- Marked as reviewed
801.2 School Facilities Surveys – Marked as reviewed
801.3 Educational Specifications for Buildings & Sites- Marked as reviewed
801.4 Site Acquisition- Marked as reviewed
801.5 Construction Contract Bidding- Delete – in 700 policies
801.5-E1 Construction Contract Bidding-Bid and Quote Thresholds  – Delete in 700 policies

The next board meeting is June 18 at 5 p.m. in district offices

The board then went into Exempt Session for Negotiations and also held a closed session for the quarterly evaluation of the superintendent

From Board President Bea Niblock

“Won’t be long and you’ll be smiling…Enjoy every day of your summer!
Anonymous quote that you might enjoy.  Everyone at the board meeting got quite a chuckle.  ‘Summer vacation is a time when parents realize that teachers are grossly underpaid.’ – Bea Niblock


May 21, 2018 Board Meeting

22 May

Franklin students present learning to school board


Faye Gilbertson, standing, plays a number game with her fellow second graders from Franklin Elementary School during Franklin’s presentation to the school board on May 21.

Franklin Elementary School Presentation
Principal Tim Holmgren presented along with teachers and students.
The board was able to visit “experience stations” featuring students and staff from different grade levels.
The stations included kindergarten math center, 1st grade writing process, 2nd grade class meetings, 3rd grade classwide intervention and 4th grade writing extensions.

Franklin attendance center plan.





Public hearing for budget amendment
Director of Business Operations Paulette Newbold said this amendment is for the fiscal year due the refinancing of sales tax debt. No written or oral comments from the public during the hearing.
The board also set a public hearing for fund transfer from preschool to IJAG program, for 5 p.m. on Monday, June 4.

For personnel items approved by the board, click here.

IJAG (Iowa Jobs for American Graduates)
President and CEO of Iowa Jobs for American Graduates (I.J.A.G.), Laurie Phelan, presented to the board. The Marshalltown Community School District would like to re-implement the program at the Marshalltown Senior High School and start a new program at Miller Middle School during the 2018-2019 school year. The mission of I.J.A.G. is to assist students with multiple barriers (at-risk) in graduating from high school and/or successfully transitioning from high school to continued education and careers. I.J.A.G. provides 12 months of follow-up with students after high school graduation as well.

“We are excited to be back and look at middle school and the high school and look at building bookends around that IJAG program,” Phelan said.

Students will be selected by a school advisory committee.
This was an information item only. The Memorandum of Understanding will be presented at the June 4 board meeting for possible approval.

RSP & Associates agreement
Superintendent Dr. Theron Schutte presented a cost proposal from RSP & Associates including enrollment analysis, boundary analysis and public facilitation. The board approved the $13,000 for this proposal.

Secretary meet and confer
Director of Human Resources Anthony Spurgetis presented the package for secretaries for 2018-19There is a total package increase of 2.12 percent,1.05 percent wages, 1.07 percent on FICA and IPERS. Total increase cost to the district is $28,801
The board approved the agreement.

Phone RFP Update
Director of Technology Josh Wesley presented this document as part of a proposal. Wesley said the current phone system is 13 years old which has been difficult to support and is in need of replacement. The district received four bids. The district proposed, and board approved, moving to the discovery process to learn more about the offerings with Heartland Business Systems. This was not an award of bid. “We still have a lot to fine tune during the discovery phase,” Wesley said.

E-rate firewall
The firewall sits between us and internet, Wesley said. He proposed approval of firewall installation from Heartland Business Systems for $55, 276.58. which was approved by the board. The district will be reimbursed for this firewall 80 percent by USAC.
The firewall was approved by the board.

Destiny Resource Manager
Mr. Wesley presented this which is a software package to manage technology resources. It allows the district to manage technology inventory in a better way. There is also a library manager program component. The board approved the total cost of $24,955.

K-6 Science Curriculum
Director of Instruction Dr. Lisa Stevenson presented the budget  for approval. This curriculum details were presented at the May 7 meeting. The board approved $50,490 for the curriculum.

7th-12th grade Social Studies Curriculum
Dr. Stevenson presented details on this item also at the May 7 meeting. The board approved the budget of $130,341.37 for classroom sets for 7th-8th Social Studies, 9th World History, Honors World History, Government, Dual Credit Government, Psychology curriculum purchases and professional development.

MHS/Community Auditorium reroof
Director of Business and Grounds Chuck Springer presented the quote for reroofing the auditorium.  The board approved the Central States quote for a total of $143,600,

Auditorium roof top equipment HVAC
The district recommended awarding both projects to Young Plumbing & Heating. The two roof top units were bid with separate quotes. The smaller west unit provides HVAC to the stage and back of house areas. The quote amount is $89,160.00. The larger unit, on the east, provides HVAC to the seating and lobby area. This is the unity that was initially identified for replacement. The quote amount is $97,440.00. The total cost of the project is $186,600.00. The board approved the quotes.


First Reading
505.4- new 505.7-Commencement- Approved and waived second reading
505.6 new 503.3 – Fines, Fees and Charges- Approved and waived second reading
505.7 new 503.3R-Student Fee Waiver and Reduction Procedures- Combined 505.7 with 505.7R aligned with IASB, Approved and waived second reading
505.7R-Fee Waiver Procedure- Deleted
505.7E- new 503.3E -Standard Fee Waiver Application-Approved and waived second reading
504.5 -Student Fundraising- New policy- slight adjustment to contradictory language. Approved and waived second reading
704.6- Online Fundraising Campaigns- Crowdfunding- New policy- IASB policy-  Discussion to be held around past practices. To come back before board.

Initial Review
102.E-1- Annual Notice of Nondiscrimination-Added to include all 6 CTE programs legal change- To come back before board
201.4- Elections- new number is 201- add IASB recommendations – To come back
506.1- Few minor edit changes, to come back before board.
506.1R1- Use of Education Records Regulation – through 506.1E8- All related to students records and are connecting regulations- All to come back before board.
506.2-Student Directory Information- Adopting IASB language- changes to language, to come back
800 – Change name to Objectives of Buildings and Sites- marked as reviewed
801- new 901-Public Examination of School District Records- Change to reflect current work hours To come back

The board then went into an exempt session to talk about Administrator Meet & Confer. The next regular meeting of the board will be at 5 p.m. on Monday, June 4.

From Board President Bea Niblock
“Only a few days remain in this school year and the work that you began in August will be done for another year.  In the words of Amy Larson, “All endings are a chance to rest, to breathe, to reflect on the conclusion of a journey in preparation for a new one.”

After a year of hard work, done with caring, I wish all of you a chance to rest, breathe and reflect.  Rest is an absolute must for each of you – rest from the daily rigors and rest from the unexpected trials.  Breathe in the healing of time spent doing the things that are uppermost in your mind. And reflect on all that has occurred since you began your journey last August.

Come back to us in August rested and ready to spend another grand year with the youth of our community entrusted to our care.  Happy Summer time!” – Bea Niblock



May 7, 2018 Board Meeting

8 May

Marshalltown High School 4-H Club members presented to the board. From left are Nalleli Nava-Tellez, Gabriela Mancillaz, Daisy Lopez, Jessica Mancillaz and Michelle Macias.

MHS 4-H Club
The Marshalltown High School 4-H Club presented an update to the board. The group has more than 20 students and is inclusive to all but primarily features minority students. Their main goals are to get students ready for college and to support diverse communities.

Students talked about a recent Washington DC leadership trip, scholarships received and more.

Nalleli Nava-Tellez attended the National 4-H Congress in Washington and Gabriela Mancillaz attended the National Health Summit in Washington.

School Board Recognition Month
Superintendent Dr. Theron Schutte recognized the school board with certificates and thanked them for their efforts.

Communications Award
District Communications Director Andrew Potter was recognized by the board for his Iowa Communicator of the Year award from the Iowa School Public Relations Association.

For personnel items approved by the board, click here. (Added in resignations was Sarah Gaalaas, third grade teacher at Fisher.)

Public comment


Miguel Garcia

Marshalltown High School senior  Miguel Garcia talked about his transformation. He was in trouble and was expelled from MHS years ago. When he was let back into school.  Board Member Ross Harris gave him some inspirational words of wanting to see him graduate. Miguel will graduate later this month.


Marshalltown Learning Academy presentation


Eric Goslinga

MLA Principal Eric Goslinga presented this document. MLA is a non-traditional school for at risk learners.
They are on the cutting edge of working with STEM, robotics, creating business partnerships and working to train students for the open jobs out there.
“We work to really target what is called the mid-level skills gap,” Goslinga said.



District Culture Study

Brad Black, CEO of Humanex, presented results on the recent survey by employees. The district had more than 80 percent participation in the recent survey, which included 88 questions.

“Overall, very positive,” Black said of the results.

He said while the district has a strong, healthy culture, there is always room for improvement.

“Communication and relationships are keys to improvement, Black said.

STEM Scale up grant
Elementary Curriculum Director Erica Finders and Director of Instruction Dr. Lisa Stevenson presented this item, which was approved by the board. It is a grant to provide modules for pint-sized science in preschool.

PLTW grant
Our district received a $10,000 grant from John Deere to implement Project Lead the Way at Lenihan. Programs include Infection Detection in 5th grade and robotics and automation in 6th grade. It was approved by the board.

9-12 World Language Curriculum
Dr. Lisa Stevenson presented this information at the April 16 meeting. The board approved the purchase of $43,521.80 for Spanish and French curriculum.

K-12 Health and PE Curriculum
Details on this item were also presented on April 16.  The board approved the purchase of $51,871.47. 

Professional Development and Materials for each K-2 teacher and 5-6 reading interventionists
Dr. Stevenson presented this request for materials for Really Great Reading for Lenihan and elementaries in the amount of $63,054.72 for elementary and $2,494.80 for Lenihan. The board approved the request.

K-6 Science Curriculum
Dr. Stevenson and Erica Finders presented this recommendation as an information item only.  Dr. Stevenson will bring this for approval at the next board meeting. Marshalltown is committing to 30 minutes per day of science instruction in K-4, which is a rotation of social studies, health and handwriting/keyboarding.

7th-12th Social Studies curriculum
Dr. Stevenson and Pam Brewer-Michael presented this document for information only, with approval being requested at the May 21 meeting. A request is being made for $130,341.37 in materials.

Teacher Leadership and Compensation System 2018-19 school year
Dr. Stevenson presented this list of personnel for the 2018-19 TLC positions. After a few questions on the program, the board approved the list.

Bus Bids
Director of Business Operations Paulette Newbold presented this item. The recommended bid with Hoglund Bus Company of Marshalltown for two 65-passenger gas buses and one 77-passenger gas bus for a total of $237,171 was approved by the board.

Public hearing
Mrs. Newbold proposed to set a date for May 21 to amend current budget for 2017-18 budget to accommodate refinancing. The board approved to set the public hearing.

Board Policies
First reading-
504.31R – new number 507.2R- Administration of Medications to Students- Title changed as well as additions from district nurse – Approved as amended, waived second reading

Initial review
504.33 new number is 507.12 – Life Threatening Allergies. No changes other than number – Marked as reviewed
504.33-R new number is 507.12-R – Life Threatening Allergies. No changes other than number marked as reviewed
505.4- becomes 505.7-Commencement. Slight adjustment to coincide with IASB policy- To come back before board
505.6 new number is 503.3- Fines, Fees and Charges. Adopting IASB language into that- To come back
505.7 to be new 5053.3R -Student Fee Waiver and Reduction Procedures. Added information- To come back before board
505.7E new number is 503.3 E- Standard Fee Waiver Application- Took IASB’s and combined policies- To come back before board
505.7R – Fee Waiver Procedure-deleted (incorporating into other policies)
504.5 – Student Fundraising – New policy- Second line to be deleted- To come back
704.6- – Online Fundraising Campaigns – Mirrors  IASB policy-Changes to reflect no need for “terms by the board”-  To Come back before board.

Board discussion on Making the Grade- Examining the Role of the Board in Improving Student Achievement- (Held a discussion on the previously watched webinar)

The next regular board meeting is May 21 at 5 p.m. in district offices

The MEA/MCSD Retirement tea is May 16 at 4:30 p.m. in Dejardin Hall at MCC.

The board then went into a closed session for the quarterly evaluation of the superintendent.

From Board President Bea Niblock
“Board members were reminded of the upcoming MCSD/MEA Recognition Tea on Wednesday, May 16th.  I would like to encourage all of you to attend the recognition tea, as well.

The event is a time honored tradition in this district where long standing employees are recognized for their service to the community in educating its young people.

When you have only been in the district a year or two, it is hard to understand the festivities surrounding longevity.  But, it is that longevity, those countless days of trials and those of happiness and success that make this district what it is today.

Please come and hear their stories and be inspired by them.  It will just be a blink of an eye before we are honoring you, too, with your own retirement!”  – Bea Niblock


April 16, 2018 board meeting

17 Apr

Intervention time during school day paying off at MHS


Speaking on behalf of the Marshalltown High School program which allows for interventions and enrichment time during the school day to the board on April 16, were from left, MHS student Jordan May, instrumental music director Brett Umthun, Principal Jacque Wyant and student Jackie Moore.

Marshalltown High School presentation
Marshalltown High School Principal Jacque Wyant, instrumental music director Brett Umthun,  French teacher Naomi Musal and students Jordan May and Jackie Moore presented this report.
MHS is working on academic interventions at the high school and other enrichment time during a period known as ENR. This program allows for scheduling through Infinite Campus to link up students to available staff.
Wyant said the failures have decreased and the  A’s have increased over last year for students.



Miller Middle School students Taylor Jones (left) and Emma Kuhlers (right) presented their video to the board on Iowa high school girls basketball. The two have qualified for state in National History Day. Also present was Miller Extended Learning Program teacher Ann Jackson.

VestsDistrict Superintendent Dr. Theron Schutte presented a check of $2,240 to the Advocates of Marshall County Rescue Personnel. The donation came from MCSD staff after a recent jeans day and will go to provide ballistic protective vests for first responders.

Pictured, from left, Dr. Theron Schutte, School Resource Office Rod Whitmore, Marshalltown Police Chief Mike Tupper, Thomas McCoy, Fire Chief David Rierson, Brian Krumm and Police Captain Chris Jones.

Dennis Meyer of Meyer Insurance and Andy Johnson of AAA Insurance presented a $500 prom/graduation season safety grant to MHS Associate Principal Justin Boliver.

For personnel items approved by the board, click here.
Changes from these items: Change Joe Miller to resignation- strike number 15 and 16 (Laurie Buchwald and Jenni Rost)

Two additions to consent agenda
Grant request for Waterloo-Cedar Falls symphony field trip by Lenihan
Donation of $1,000 from Marshalltown Company for MHS robotics

9-12 World Language Curriculum
Dr. Lisa Stevenson and Pam Brewer-Michael presented this document.
Spanish and French are offered 9-12 at MHS. Coming to language department is Heritage Spanish for native speakers. The curriculum is going to more technology integration with more online materials for learning 24/7.  Requests were outlined for curriculum, which is expected to total $42,898.80
This was an information item only. Budget for approval will be at next meeting (May 7).

K-12 Health/Physical Education
Dr. Lisa Stevenson and Dee Burt presented this document. Feedback has been received from health and PE teachers.
Lists of supplies will be provided at next meeting along with the budget for approval.
The estimated cost is $51,871.47

Code to the Future “Coding Immersion” at Lenihan
Dr. Schutte presented this information on Code to the Future.  He mentioned the plethora of computing jobs open in the state and the need to get more students interested in computer science and coding.
Dr. Schutte, said MCSD can be one of the state leaders in terms of computer science instruction.
He plans to present for board approval at the May 7 meeting the proposal to make Lenihan a Code to the Future school, which would make it the first in state to do so. There is possible implementation at Miller as well.

Meal Prices for 2018-19
Food Service Director Lynn Large presented an update on the past year. The district served 1,1,03,849 meals for 2016-17 school year, For summer meals, a 12th site will be added this year, which is at MHS.
For 2018-19, meal prices will increase 5 cents, but there is a possibility that there will be no increase based on further guidance on a pricing tool from the U.S. Agriculture Department.
Again, there will be breakfast and lunch at no cost at the elementary level due to Community Eligibility Provision (CEP).

2018-19 Reduction in the state’s backfill
Dr. Schutte, Director of Business Operations Paulette Newbold and State Rep. Mark Smith talked about the proposal by Iowa Republicans to eliminate the state backfill, which was in place after property tax reform. Smith is opposed to the elimination of the backfill.
This was the exact fear the superintendents had across the state when the backfill was implemented, Schutte said.
Smith said negotiations still need to occur at the statehouse. The school board approved a resolution opposed to any reduction in the state backfill.

Roundhouse Phase 2
Director of Buildings and Grounds Chuck Springer and FEH architect Kevin Eipperle gave an update on the project.  Foundation walls are being poured and underground utility work is done.
“Now you are going to start seeing things come out of the ground,” Eipperle said.
Eipperle also explained some of the changes on the project, which relied on the project allowance.
Substantial completion date is still at November 23.

School Community Thought Exchange Results
Steve Kux from Thought Exchange presented these results from a recent survey on school facilities.
The largest themes as far as what the community appreciates the most are updated gyms and playgrounds. The largest theme on what needs to be improved was the Miller auditorium. This information will help with the long-range facilities plan, Dr. Schutte said.

Board book study Chapter 6- “Teaching with Poverty in Mind.”
The board finished its discussion on the book and correlated the information to the recent Manny Scott presentation.

Request Approval to Publish RFP for Chromebooks
Director of Technology Josh Wesley said MCSD is in need of 2,360 new Chromebooks, cases of 7th graders and licensing.
Wesley presented a tentative replacement cycle for the Chromebooks. The cost estimate is for this round of Chromebooks is $522,450.
The board approved Wesley to be able to publish a Request for Proposals.

Tentative Agreement Settlements 2018-2019 for Bus Drivers and Monitors, Nutrition Professionals, Paraprofessionals
Director of Human Resources Anthony Spurgetis and attorney Chris Wertzberger presented the following tentative agreement settlements.
Nutritional professionals – 1 year agreement- includes total package increase 3.01 percent, which costs the district $26,719 and is equal  to a 21-cent per hour increase. Approved by board.

Bus drivers and monitors – 1 year agreement- hourly rate for activity trips from $11.35 to $12 per hour – 1.75 percent total package increase, which is a  14 cents an hour increase for bus monitors (varies for drivers), $12,209 cost for monitors and the drivers. Approved by board.

Paraprofessionals- 1 year agreement included a 4.3 percent total package increase – costing $118,784, which is a  10 cent an hour increase. Approved by board.

Board Policies

Initial review
504.14- E2 -Harassment Witness Disclosure Form-  number change to 104-E2 – Marked as reviewed
504.14-E3-Harassment Disposition of Complaint Form- Number change to 104-E3 Marked as reviewed
504.30 – Students with Pediculosis – number change to 507.11- Marked as reviewed
504.31-Medication Administration to Students- number change to 507.2 – Marked as reviewed
504.31R- Administrating Medications to Students – Administrative Rules – number change to 507.2 R, also suggested changes from district nurse. To come back before board.
504.32 -Special Health Services for Students- number change to 507.8- Marked as reviewed.
504.32-R – Special Health Services for Students-Administrative Rules-  number change to 507.8-R-1 – Marked as reviewed.

The board then held a closed session to discuss strategy with counsel and an exempt session for negotiations.

The next regular meeting of the board will be at 5 p.m on May 7 in district offices.

From Board President Bea Niblock
“The quote that I shared at last night’s meeting was from R. Buckminster Fuller.  “You never change things by fighting the existing reality. To change something, build a new model that makes the existing model obsolete.”  In other words, ‘be part of the solution’. To complain and disregard the current state of affairs will do nothing by itself. You must help to create the solution to a better existence.

Due to health issues this spring, I have been unable to make my annual lunch visit to each building to hear what staff think.  As the year is drawing to a close, it’s time to start that inward reflection. If something is not to your liking, how can you be a part of the ‘new model’ that you would choose to create?

I would welcome emails, telephone calls or conversations with any of you who would like to share the good news and those things needing improvement with me.  What can you help create to improve the learning environment for the students in our district?” – Bea Niblock


April 2, 2018 Board Meeting

3 Apr

Superintendent Dr. Theron Schutte gets ready to present a check for $2,229 to Assistance League members, from left, Kristin Polley, Shannon Naughton and Kathy McCune. The district raised $2,229 for the M project of the Assistance League by participating in a staff jeans day.

Assistance League M Project donation
A recent jeans day by MCSD staff raised $2,229 for the Assistance League M project. Superintendent Dr. Theron Schutte presented a check to Assistance League members Kristen Polley, Shannon Naughton and Kathy McCune.M’s have been placed outside schools and the goal is to have them at 30 locations in town to build Marshalltown pride. They are close to reaching their goal of getting them at all schools and 30 total locations around town.


Public hearing on the 2018-19 certified budget and budget projection
No comments from the public during the public hearing

These personnel items were approved.
Included in the items was the retirement of Patricia Moore, paraeducator at Anson Elementary who has been with district with 33 years.
“That’s quite a contribution,” said Board President Bea Niblock said. “I had the pleasure to work with her, so I’m sure she will be missed in that building.””

Public Comment
Retired teachers and current substitute teachers Sally Jansen and Julie Miller made themselves available as a resource to provide information on helping with the substitute shortage.

Summer project list
Director of Buildings and Grounds Chuck Springer presented this list of summer projects. The list is ambitious given the time frame.Among the many projects are: Anson playground upgrade, Rogers walking track, Franklin roof replacement, Hoglan window replacement, Lenihan gym bleacher replacement, Anson window replacement and more.

“This is a pretty aggressive list,” Springer said. “We are very hopeful that we can get these done this summer.”

The projects  were presented as informational to be done in the future, but the board did approve bids for one of the projects – the Lenihan bleacher replacement from SAAFE of Minnesota for $36,925 and $2,500 for old bleacher removal.

Board Book Study
The board and administrators discussed chapter 5 of the book “Teaching with Poverty in Mind” by Eric Jensen.

2018-19 Certified Budget and Budget Projection
Former Director of Business Operations Brian Bartz went through this budget via video conference. The tax rate is $17.95 per $1,000 valuation, which will remain steady.
“The rate has been stable the past three years,” Bartz said.
The board approved the 2018-19 budget as presented.

Board Policies

First reading
504.5 now 502.10 -Use of Motor Vehicles-  changes to mirror IASB model policy- Approved as amended and waived second reading
504.7 now 507.10 – Emergency School Closings – – Rewritten to conform to current practice- Approved as amended waived second reading
507.6 – Student Insurance- combines policies 504.8 and 504.9- MIrror IASB policy- Adopted and waived second reading

202.6 -Student School Board Representatives –  All new three policies reviewed at last meeting- (these three) – All adopted and waived reading
202.6R – Student School Board Representatives – Regulation
202.6E – Student School Board Representatives – Application

Initial review
All 7 of the policies below were marked as reviewed policies no language changes, only changes to numbers
504.10 – becomes new number 507.12- School Safety Patrols
504.11 – new number  507.9 – Wellness
504.11R- new number is 507.9R1 – Wellness-Regulation
504.14 – new number is 104 – Anti Bullying/Anti-Harassment Policy
504.14R1 – new number is 104-R1 – Anti-Bullying/Anti Harassment Investigation Procedures
504.14R-2- new number is 104-R2 – Harassment-Students (Student Handbook Provision) Initiations, Hazing, Bullying or Harassment
504.14E1 -new number is  104-E1- Harassment Complaint Form

The next regular board meeting is at 5 p.m. on April 16 in district offices.

From Board President Bea Niblock
“The certified budget was presented and approved at Monday’s meeting.  When all is said and done, the budget for the 2018-19 school year guarantees that the tax levy will see only a negligible change.  For less than a penny increase in the tax levy, the district budget has been approved. That is absolutely remarkable for a district our size with a mere 1% growth in state aid!

In addition to budget work, the board also heard about anticipated summer projects at all of the school buildings.  Many of the projects on the list are long overdue and will be a welcomed change in the physical environment in our schools.  Also approved was the replacement of the bleachers at Lenihan Intermediate School. School assemblies and activities at that building will be much improved with safer seating.

It’s a win-win situation when the board and administration can find a balance among the needs of our district.” – Bea Niblock


March 19, 2018 Board Meeting

20 Mar

Woodbury Elementary School Principal Anel Garza presents an update on the school’s dual language program to the board. Also pictured are Woodbury instructional coach Julie Thede, left, and teacher Becky Jacobson.

Brian Bartz was recognized for his work for the district as Director of Business Operations and Board Secretary.  This was his last board meeting with the district as he heads to the Marion independent School District.
“Unquestionably the district has been in great hands,” Superintendent Dr. Theron Schutte said of Bartz’s work.

The new video “Proud to be Diverse” was shown at the meeting. Recognized was MHS teacher Jocelyn Frohwein, who wrote the poem years ago and the video produced by Communications Director Andrew Potter shows students throughout the district reciting the inspirational poem “I AM.”


MHS state speech participants Bianca Nuradrina, left, and Phoebe Osgood, presented their state-qualifying speeches.

Public hearing
The board held a public hearing for the sale of obsolete chromebooks and tablets. No public comments were made.

Personnel items
For personnel items approved by the board click here.
Personnel items included retirements of Merlyn “Kaye” Ruport, who is currently in food service at Lenihan and worked for the district for 21 years and Sammi Jo Luse, current instructional coach at Miller, who has worked  in the district for 19 years.

Woodbury Elementary School Presentation
Woodbury Principal Anel Garza, teacher  Becky Jacobson and instructional coach Julie Thede presented this for the school.
The focus of the presentation was on the dual language program Woodbury, particularly how they use the bridge program. The premise is that content can be taught in one language and bridges into the other language, without having to reteach the entire content again in a different language.
“The bridge is a phenomenal time to see as a teacher,” Jacobson said.
They then showed this video of this work in action at Woodbury.

Bobcat College & Career Readiness Dashboard Update
Superintendent Dr. Theron Schutte presented on this item including this flyer with more information. Dr. Schutte said this is based on the national effort to redesign college and career readiness for students with certain indicators.
No one test score or grade point average defines readiness, Schutte said.
Students who meet the criteria would be recognized as being Bobcat Ready or college and career ready through a recognition on their transcript.
The board approved the Bobcat Ready, College and Career Readiness dashboard.

College and Career Readiness and Senior Dismiss
MHS Principal Jacque Wyant spoke on this presentation, related to college and career readiness and the current practice of senior dismissals. Jacque said they continue to focus on Individual Career and Academic Plans, which exposes students to career exploration in high school.

As far as senior dismissal goes, it will not go away but proof of work experience, volunteer experience or other activities as they leave school for open periods will need to be provided. “We just want their senior dismiss to be very purposeful,” Wyant said. This was an information item only.

2016-17 Audit Report
Jason Noonan from auditors Nolte, Cornman and Johnson to presented the 2016-17 audit report for review.

New Policy for Student School Board Representatives
Dr. Schutte presented this policy, with an idea of having 3 high school students serve as board representatives starting this fall.  Dr. Schutte said he  thinks it will be great leadership experience and provide student voice on issues the board discusses. Students would not be voting members or be part of closed sessions and other confidential matters. The board agreed that this was an idea that is welcome. This will come back at next meeting as a first reading board policy

Marshalltown Community School District Hall of Honor Program
Dr. Schutte proposed this program he would like to start and Alumni Hall of Honor program which will recognize graduates who have gone on to do great things.
“With as many great things that our graduates have done I think it would be very good for us to start recognizing our graduates” Dr. Schutte said.
The board approved the hall of honor program.


Paulette Newbold, right, is sworn is as the new board secretary-treasurer by Board President Bea Niblock.

Appointment of Secretary-Treasurer
Paulette Newbold, the new Director of Business Operations, was appointed as Board Secretary-Treasurer and sworn in. Paulette joins us on Monday, April 2.
She has served as Business Director and Board Secretary at the Boone School District for the past 10 years.

Board Book Study “Teaching with Poverty in Mind” by Eric Jensen
The board continued its book study discussion this time with Chapter 4.

eRate Updates
Josh Wesley, Director of Technology, presented this update on bid tallies and bids awarded which will utilize eRate funds for wireless access points, internet access and a new firewall for the district.
For wireless access points a bid was awarded to SMS Tech Solutions  for 306 wireless access points for $153,91.60. With the eRate discount the district’s estimated cost is $30,792.32.
For internet access, a bid was awarded to Mediacom Business for a three-year contract at $60,500. With the eRate discount the district’s estimated cost is $12,100.
For the firewall, a bid was awarded to Heartland Business Systems for $55,276.58. With the eRate discount the district’s estimated cost is $11,055.32.

Board Policies
First reading
503.120-R- to become new number 504.8-R – Private Activity Camps Regulation- Accepted as amended, waived second reading
504.1 now 507.1- Student Health and Immunization Certificates. Changes as recommended by lead nurse, Approved and waived second reading

Initial review
504.4- now 508.6- Use of Bicycles-  Marked as reviewed
504.5 now 502.10 -Use of Motor Vehicles- Changes to align with IASB policy. To come back before board.
504.6 -Work Permits- Policy deleted
504.7 now 507.10 -Weather-Related School Closings, Delays, and Early Dismissals. Rewrote based on current weather communication, to come back before board
504.8- becomes 507.6- Student Insurance – 504.8 and 504.9 made into this policy – (to delete 504.9) To come back before board

The board went into closed session to discuss the sale of real estate.  The board also held an exempt session for negotiations.

The next regular meeting of the board is at 5 p.m. on April 2 in district offices.

From Board President Bea Niblock
“Dr. Schutte presented the board with the possibility of adopting new policies which would allow up to 3 high school students (sophomores, juniors, seniors) to participate as non-voting board members.  To apply for these positions, students must fulfill certain requirements and demonstrate leadership, listening and communication skills.

The board is interested in seeking out and considering student ideas, viewpoints and opinions regarding the district’s educational programs.  The student representatives would be eligible to participate in discussions, but not vote, during all regular board meetings held in open session.  Not only would students bring ideas to the board, but they would also be responsible for communicating board decisions and information back to the student body.

The board looks forward to the participation of student representatives in September.” – Bea Niblock