July 15, 2019 Board Report

16 Jul
Stensland

Jamie Stensland of the American Heart Association thanks the school district for its support of the Kids Heart Challenge at the school board meeting held on July 15.

American Heart Association gives kudos to district
Jamie Stensland, Youth Market Director, with the American Heart Association thanked Marshalltown Schools for its support in the Kids Heart Challenge, formerly known as Jump Rope for Heart.
The program is operated through the physical education teachers at the elementary and intermediate school level.
Stensland said they are hoping to extend the program to the middle and high school levels.
Rogers Elementary School PE teacher Nicki Boliver received grant in amount for $2,000 for a project as part of this effort.

Personnel
For personnel items approved by the board, click here.
Those items in yellow were the recent updates to the agenda

2019 IASB Legislative Beliefs and MCSD Prioritization of IASB Legislative Resolutions
The board reviewed the legislative priorities established for past two years that it provides to the Iowa Association of School Boards.
“The only thing that has changed is that SAVE became reauthorized,” said Superintendent Dr. Theron Schutte, which would put SAVE off of the list of priorities.
“I believe the other four items are still relevant,” Schutte said
Board members provided comments and a draft of those comments are expected to be discussed at the August 5 meeting.

Chromebook Cases and Projector Bid Tally
Josh Wesley, Director of Technology, presented bids received for 440 Chromebook cases to be used by  Miller Middle School students.
Wesley said the technology department has noticed these types of cases provide great protection for the Chromebooks.
The board approved the SHI bid for 440 cases for $11,439.56.
The board also approved the bid of 228 classroom projectors and 280 ceiling mounts for a total of $160,318.70 from Tierney Brothers of St. Paul, MN.
These purchases will replace a good portion of the projectors in the entire district, Wesley said.

Board Policies
First reading
401.7 Employee Travel Compensation – No changes to previous posting of policy- Approved and waived second reading
401.10 Credit Cards – No changes to previous posting of policy- Approved and waived second reading
401.12 Employee Use of Cell Phones – No changes to previous posting of policy- Approved and waived second reading
401.12-R Employee Use of Cell Phones Administrative Regulation-No changes to previous posting of policy- Approved and waived second reading
New Policy 705.4 Expenditures for a Public Purpose-  Adopted and waived second reading
New Regulation 705.4-R1  Use of Public Funds – Adopted and waived second reading
705.9 Death of Student, Staff Member, Board Approved Counsel or Board Director -No changes to previous posting of policy- Approved and waived second reading
New Policy 707.5 Internal Controls-  Adopted and waived second reading
New Regulation 707.5-R1 Internal Controls Procedures – Adopted and waived second reading
711.6 (new 711.9) Transportation Insurance Program – Amended and waived second reading

Initial Review
202.2 (new 206.1) President – New number – Marked as reviewed
202.5 (new 203) Board of Directors Conflict of Interest – New number- Legal changes, to come back before board
New Policy 206.2 Vice President – To come back before board
307 Communication Channels – Code and reference changes- marked as reviewed
501.5 Attendance Center Assignment – Changes – To come back before board
505.5 Graduation Requirements – Adjustments and corrections- To come back before board
603.1 Basic Instruction Program – Adjustments- To come back before board
100 District Philosophy, Mission, Beliefs and Expectations – Changes made, to come back before board for first reading
100-E1 District Philosophy, Mission, Beliefs and Expectations – Indicators  – To be deleted at next meeting-
100-E2(new 100-E1)District Philosophy, Mission, Beliefs and Expectations – Strategies – Renumbering and renaming -changes to be made- to come back before board
New Exhibit 100-E2 District Philosophy, Mission, Beliefs and Expectations-Strategic Plan – One page strategic plan added, to come back before board.
100-E3 District Philosophy, Mission, Beliefs, and Expectations – Calendar will be tabled and will be reviewed at a later date.

Reminders:
Communications Director Andrew Potter reminded the board that there are online school registration assistance days this week from 11 a.m. to 7 p.m. on Wednesday, July 17 and Thursday, July 18 at the Miller Middle School gym.

There is also time to sign up to volunteer for the Woodbury Elementary School playground build on Friday, July 19.

The next regular meeting of the school board will be at 5 p.m. on August 5.

From Board President Bea Niblock
“The start of the new academic year is rapidly approaching.  And, the board approved the hiring of 34 new staff at its July meeting – teachers, paraprofessionals, custodians and secretaries.

And, at the same meeting, we welcomed Dr. Nora Ryan, Director of Human Resources.  Monday’s meeting was the first that Dr. Ryan attended. We also welcomed Nicolas Aguirre as a new board director.  He replaces Ross Harris.

It’s great to know that our MCSD family is growing and that we are welcoming individuals who are excited to be with us.   Get to know these folks and ‘catch’ their enthusiasm!” – Bea Niblock

June 17, 2019 Board Report

18 Jun
Board

Director of Human Resources Anthony Spurgetis, left, presented several employee group agreements to the board for the 2019-20 fiscal year during the June 17 school board meeting.

Recognitions
Director of Human Resources Anthony Spurgetis was recognized for his three years of service as he attended his last board meeting before leaving the district.

Dr. Nora Ryan was introduced as the new Director of Human Resources.

Personnel
For personnel items approved by the board, click here.
Late additions to this list included:

Appointments:
Hannah Al-Mazroa 6th grade at Lenihan
Sherri Logan, Library paraeducator at MHS
Elizabeth Warner, 5th grade teacher at Lenihan
Amy Sather, art teacher at Miller
Maci Fritz, Assistant softball coach at MHS

Resignation
Katie Hilby, Kindergarten teacher at Woodbury Elementary School

Board Director Resignation
Board member Ross Harris has submitted his resignation with four months remaining on his four-year term. The board approved the resignation and is accepting letters of interest to fill the vacancy.

Student Health Report for the 2018-2019 School Year
Stacey Tool Crawford, MHS/District Nurse, presented this annual report. We have 9 nurses in the district and three health aides. Almost half of our students list a health condition. This can be something simple as needing glasses up to more chronic conditions.
Total visits to health offices were 75,802 this past school year. Of those visits 64,627 were sent back to class, 2,091 were sent home and 6 were sent to EMS/911.
There has been some great work providing AEDs to all school buildings including some larger buildings which have multiple ones, along with training that has taken place in buildings.
“I am very pleased we are able to provide that cardiac support in our district,” Tool-Crawford said.

Chromebook Bids
Joshua Wesley presented bids received for Chromebooks after making a request to publish a RFP at the April 15, 2019 board meeting. He recommended the board award to CDW for 1,605 total Chromebooks and licencing in the amount $484,500.00. SAVE will be used for payment. The board approved the purchase.

Digital Learning Plan Approval
Dr. Lisa Stevenson, Director of Instruction, presented this for approval after the details were presented at the June 3 meeting. The board approved the plan.

Seal of Biliteracy
Dr. Lisa Stevenson, Director of Instruction, presented the list of 24 MHS students who received the Iowa Seal of Biliteracy.

Marshalltown High School Class of 2019 Graduates
Dr. Theron Schutte, Superintendent presented this list of graduates.

2019-2020 School Board Meeting Dates
Dr. Theron Schutte, Superintendent) The board meeting dates here were approved for the 2019-20 year. Amended: July date to July 13, 2020 (not July 15, 2020)

Miller Middle School Modular Technology Lab Curriculum
“There is a lot of synergy especially in our business community,” Dr. Schutte said of this effort.
These mod tech labs help promote career and technical education as well as STEM careers. Helping fund them is a $20,000 Perkins grant, $20,000 from the Regional Planning Partnership (partnership of local schools) and local business and industry.
The board approved the Miller Middle School Modular Technology Lab Curriculum and furniture from Mid-West 3D Solutions, LLC in the amount of $69,431 as presented.

Classroom Audio Systems Purchase
Superintendent Dr. Theron Schutte recommended the purchasing of 22 Lightspeed TOPCAT audio systems (mounted speaker, 2 mics & media connector) and three REDCAT ACCESS and battery with flexmike for classrooms at Rogers, Anson, and Woodbury Elementary School in the amount of $40,054. Sales tax (SAVE) will be used to fund this one time expenditure.  The board approved the item as presented.

2019-2021 School Year Marshalltown Education Association Certified Staff Salary and Benefits Settlement
Anthony Spurgetis, Director of Human Resources, presented the tentative agreement between the MEA and the district.
The contract includes language location changes and a salary 1.91% increase. The board approved the contract.
It’s a 2 year agreement in languages with a re-opener for wages after first year.

2019-20 Food Service Agreement
The District and union agreed to a one-year agreement. The District and union agree to step advancement, longevity, and $.15 per hour to the wage of each employee. 1.78% (salary, fica, ipers). The board approved the agreement.

2019-2020 School Year Transportation Agreement
The District and union agree to a one-year agreement. The District and union agree to step advancement and $.15 per hour to the wage of each employee. 2.5% for drivers and mechanics, 1.44% for monitors (salary, fica, ipers).  The district and union agree to a $.50 increase in trip pay. The district and union agree that all employee wages will be listed as hourly. The board approved the agreement.

2019-20 Buildings and Ground Agreement
The District and union agree to a one-year agreement. The District and union agree to step advancement, longevity, and $.13 per hour to the wage of each employee. 2.85% package (salary, fica, ipers.)  The board approved the agreement.

2019-20 Secretaries Meet and Confer Agreement
Dr. Theron Schutte and Paulette Newbold recommended the Board approve a salary increase of 2.20% as presented, for secretaries for the 2019-2020 school year. There is a 20 cent, 30 cent and 40 cent increase per hour, depending on what category the employee is in.

Administrators, Directors and Others Wages 2019-2020
The superintendent recommended to the board to approve a salary increase of 1.91% as presented, for Administrators, Directors and others for the 2019-2020 school year. Additionally, the positions of Server Specialist, Network; Security Specialist would receive a salary increase of 3.82% in order to move them closer to the norm of similar positions relative to comparability. Positions included under Administrators Others: Instructional Design Specialist, School Resource Officers, Social Workers, Food Service Managers, Auditorium Manager, Server Specialist and Network;Security Specialist, Student Technology Device Coordinator. The board approved the wages for 2019-20.

Review and Acceptance of the Fiscal Year 2018 Audit
Paulette Newbold, Director of Business Operations, presented this from the State Auditor’s Office, which is for July 1, 2017- June 30, 2018.
The good news is that our district’s opinion is the best opinion we can receive which is an unmodified opinion. The board accepted the audit and presented.

Fiscal Year 2019-2021 Financial Statement Audit Proposal
Paulette Newbold, Director of Business Operations, presented the Fiscal Year 2019-2021 Financial Statement Audit Proposal and recommended approving a 3 year contract with Hogan-Hansen.  The proposed engagement cost for FY19 is $35,000; for FY20 is $36,000; and for FY21 is $37,000. The board approved the contract.

Marshalltown High School Roundhouse Phase II Change Order
Director of Buildings and Grounds Chuck Springer presented Marshalltown High School Roundhouse Phase II Change Order number four. The Change Order totals $32,505.00. FEH Architects will pay for $5,000 of this. It was approved by the board.

Hoglan Elementary Playground
District Director of Buildings and Grounds Chuck Springer presented bids received and recommended approval of Kluesner Construction, Inc. to replace 5,595 square feet of playground at Hoglan Elementary in the amount of $38,950. This is the asphalt playground in the southeast section of the play area. Three inch asphalt will add $175.00 to the total price. The Public Education and Recreation Levy (PERL) fund will be used for payment. The board approved the bids.

Gaga

An example of a Gaga pit

Elementary School and Lenihan Intermediate School Playground Gaga Pits
Dr. Theron Schutte recommended approval of purchasing 7 Gaga pits, one for each elementary school playground and Lenihan Intermediate School in the amount of $23,503.70. The Public Education and Recreation Levy (PERL) fund will be used for payment. Gaga is a gentler version of dodgeball.  The board approved the purchase.

Board Policies
First reading
New policy 502.13 Student Name Changes – no changes since previously presented. Adopted and waived second reading
New exhibit 502.13-E1 Student Name Change Application Form -no changes since previous presented. Adopted and waived second reading
711.3 Extra -Curricular Activities Bus Service – Amended with IASB language no changes since last presentation. Approved as amended and waived second reading.
711.4 Summer Program Bus Service -Amended with IASB language no changes since last presentation. Approved as amended and waived second reading.

Initial Review
711.5 Transportation of Nonresident and Nonpublic School Students – Marked as reviewed
711.6 (new 711.9) Transportation Insurance Program – Renumbering and changes made to it- To come back before board.
711.7 (new 711.6) Transportation of Nonschool Groups – Renumbering- marked as reviewed.
711.8 Transportation in Inclement Weather – Additon of social media- Marked as reviewed.

Policy changes from Finance/Facility Meeting
401.7 Employee Compensation – Minor Changes -To come back before board
401.8 Recognition for Service of Employees – Minor change Marked as reviewed
401.10 Credit Cards- Minor Changes -To come back before board
401.12 Employee Use of Cell Phones – Minor changes – To come back before board.
401.12-R Employee Use of Cell Phones Regulation – Minor changes to come back before board
New Policy 705.4 Expenditures for a Public Purpose- New policy- To come back at next meeting
New Regulation 705.4-R1  Expenditures for a Public Purpose Regulation – new policy- To come back at next meeting
705.9 Death of Student, Staff or Board Director – Minor changes To come back before board.
New Policy 707.5 Internal Controls – New  IASB recommended- To come back at next meeting
New Regulation 707.5-R1 Internal Controls Procedures – New IASB recommended- To come back at next meeting

Next meetings
The board will meet in a special open session meeting on July 2 to interview board candidates. Schedule is to be determined depending on number of candidates.

The next regular meeting of the board will be at 5 p.m. on July 15 in district offices.

From Board President Bea Niblock

“The board meeting was a very busy one, but filled with good news.

  • Grant proposals were approved between MCSD and the state of Iowa to support English learners.
  • Donations totaling more than $5000 were received for a variety of needs in the district.
  • Bids were approved to advance the district’s 1 to 1 Chromebook plan.
  • 24 students at MHS received the Seal of Biliteracy award this year.
  • In this year of unknowns with the new collective bargaining law, negotiations were completed and contracts signed for all of the bargaining groups.
  • The audit report was accepted.
  • Gaga pits were approved for each elementary school and Lenihan, and
  • Nora Ryan was introduced as the new Director of Human Resources.

Those are just a few of the items on the agenda which are helping our district move forward. It was, indeed, a full meeting with the known fact that we are making a difference in the lives of each and every student in our district.” – Bea Niblock

For a video of the meeting, click here.

 

 

 

 

June 3, 2019 Board Meeting

4 Jun
Soccer

The MHS boys soccer team and coaches Scott Johannes and Bobby Shomo were recognized at the June 3 school board meeting. The team qualified for the state tournament and finished the season with a 16-3 record.

Recognition
MHS boys soccer coaches Scott Johannes and Bobby Shomo were recognized after leading the team to the state tournament and a 16-3 season record. Mr. Johannes recently was honored as the Des Moines Register’s 2019 All-Iowa boys soccer coach of the year. Several soccer players were in attendance as well. With many of the players coming back next year, Johannes said the team has “unfinished business” for the future.

Personnel
For personnel items approved by the board, click here. It includes the resignation of Director of Human Resources Anthony Spurgetis.

Late changes to personnel items agenda below:
Additional resignations were:
Lacie Moore, instructional coach Hoglan
Jennifer Sloan, 4th grade Hoglan
Additional Appointment:
Cristina Saiz, 6th grade dual language- Lenihan

Public comment
Several teachers talked about their wishes to maintain the permissive language in the contract

Individual Career Academic Plan(ICAP)
Dee Burt, CPDL with College and Career Readiness,  presented this plan. This plan was designed by 16 members.
“This is a work in progress,” Burt said. “We are continually looking at this.”
There are 5 essential components in the plan including: Self-understanding, Career Information, Career Exploration Activities and Post Secondary Exploration, Career and Postsecondary Decision.

Clarity 2019 Survey Data
David Stanfield, Instructional Design Specialist, presented these survey results. Clarity is a survey designed to help districts gather data and analyze their technology integration efforts on instruction. The survey has been taken in the spring for five years and includes certified district staff and students in grades 3-12.
It’s an excellent tool to look at our conversion into more digital platforms, Stanfield said.
The overall score was proficient with an increased score from the past and above the state average.

Digital Learning Plan Presentation
Dr. Lisa Stevenson, Director of Instruction; Josh Wesley, Director of Technology and David Stanfield, Instructional Design Specialist, Paula Johnson, technology instructional coach, presented this plan which is four months in the making.
“We’ve been working on this as a team,” Stevenson said.
The 5 big areas in the plan include Leadership, Teaching, Learning, Assessment and Infrastructure.
Overall, we’re trying to really focus on accessibility for students and staff while promoting equity, Stevenson said.
“We feel like this is a pretty good plan for our first time trying it,” Dr. Stevenson said.

7-12th Grade Math
John Fiscus, Miller teacher, Angela Pierce, MHS teacher, Pam Brewer-Michael, CPDL, and Dr. Lisa Stevenson, Director of Instruction presented this item.
This is an overview of needs assessment process.  Instructors talked about the gaps from classroom observations.
This was a discussion item only.

K-4th Grade Houghton Mifflin Harcourt Into Reading and Houghton Mifflin Harcourt Arriba la Lectura Presentation
Dr. Lisa Stevenson, Director of Instruction and Woodbury Principal Anel Garza presented this for approval after providing information on this at the previous board meeting.
Budget is $23,415.00 from ELL budget and $76,883.75 from curriculum budget.  Total purchase is $100,298.75. The board approved the purchase.

Positive Action Guidance Curriculum
Matt Cretsinger, Director of Special Services, brought this up for approval after presenting details at the last board meeting.  The cost of the materials and staff training is $50,000.  It will be paid for with at-risk funds. The board approved the curriculum.

Social-Emotional Learning Overview
Matt Cretsinger, Director of Special Services, presented this update to the board. A steering committee was formed, with 5 goals previously set by the steering committee which include:

  1. We want staff to generally understand the impact that trauma has on the brain
  2. “Kids do well if they can” mindset – all staff understand there are problems to be solved, not just a behavior to be stopped
  3. Staff trained in Tier I of Collaborative Problem Solving will model and introduce common SEL language to all staff
  4. All staff will know the 5 categories of thinking skills our SEL will focus on
  5. All staff will understand the relationship between challenging behaviors, problems to be solved, and lagging skills

Mr. Cretsinger presented staff surveys from these goals and a timeline of professional learning throughout the past year.
The next steps include:
– SEL Steering Committee is working to develop new goals for next year
– Continue to grow the number of people trained in the Collaborative Problem Solving approach
– Continue to offer professional learning that emphasizes the mindset and actions aligned to our learning
– Including paraeducators
– Offer online learning opportunities
– Bring Capturing Kids Hearts to Miller, MLA, and MHS

2019-2020 School Meal Prices
Lynn Large, Director of Food Service, presented this proposal to raise breakfast and lunch by 10 cents at the 7-12 level and adult lunches. She expects increase expenses in labor and insurance.
Kindergarten through 6th grade meals will be free due to the Community Eligibility Provision. Fifth and sixth grade are added to the CEP this fall.The board approved the changes

2019-2020 Paraeducator Agreement
Anthony Spurgetis, Director of Human Resources, presented this agreement with the paraeducators.
The is no added money to wages but the advancement in steps for the group equates to a 2.85 percent package increase.
The board approved the agreement.

MHS Roundhouse Phase II Change Order
Charles Springer, Director of Buildings and Grounds, presented this change order in the amount of $31,516. This would take the total contract sum to $6,763,522. It was approved by the board. There are four additional change orders being negotiated on.

Woodbury Playground Bid
Charles Springer, Director of Buildings and Grounds presented this for approval. This is for a rubberized surface of the new the KaBoom playground, which we are receiving a grant for. The board approved the bid from Taylormade Company (Eco Turf) in the amount of $30,576.00. Public Education and Recreation Levy dollars will be used to cover the costs. The community build of the playground will be July 19.

Proposed 2019 Summer Projects
Charles Springer, Director of Buildings and Grounds, presented this list by school.  The overall amount of the projects will be $385,535. Physical Plant and Equipment Levy dollars will be used to fund these projects.

Board Policies
First reading
710.5 Financial Support-Food Service – Deleted and waived second reading
711.1-R(new 711.1-R1) Student Eligibility for Bus Service – Deleted last sentence in policy – Approved as amended and waived second reading.

Initial review
New policy 502.13 – Student Name Changes – This is a formalized process with how name changes can take place within the scope of the law. To come back before board
New exhibit 502.13-E1 Student Name Change Application Form- To come back before board.
711.2 Student Conduct on School Transportation- Change to whom discipline issues are reported to- Marked as reviewed
711.3 Extra -Curricular Activities Bus Service- Transportation Director has made changes- To come back before the board.
711.4 Summer Program Bus Service- – Changes to come back

The board then went into an exempt session for negotiations

The next regular board meeting will be at 5 p.m. on June 17

The board will meet in special work sessions on building data reports from 5 to 7 p.m on June 10 and 11.

From Board President Bea Niblock
“The work of the school district is never done. With summer school, professional development opportunities and work on the infrastructure being done, the summer months are busy in their own way.
That being said, it is also a time for staff to let down and rejuvenate. Enjoy your summer plans; sleep in; have a beverage on your deck/patio or just plain do nothing for a while. I do remember that it takes a few weeks to get out of the school mind set and to rest enough to enjoy the rest of the summer.
Wishing you all relaxation in your time away. And, remember to send Andrew those pics of all the fun you had over the summer months!” – Bea Niblock

May 20, 2019 Board Report

21 May
IJAG

IJAG Specialists Katie Allison, left, and Austin Hauser gave an update on the program to the school board at the May 20 meeting.

iJAG program making a difference in first year
Iowa Jobs for America’s Graduates (iJAG) Specialists Katie Allison (MHS 11-12th grade) and Austin Hauser (Miller – 7th-8th) gave this presentation on the iJAG program. This program is for students who may be facing barriers but also show great potential.
“We are excited to be wrapping up our first year,” Allison said.
IJAG teaches leadership skills, soft skills, employability skills, service learning and more.
“The program is very beneficial,” Hauser said.
The goal is to prepare students to be active participants in the workforce.  The board approved adding a 9-10 grade coordinator for MHS for next school year as part of a Memorandum of Understanding.

Recognition

NHD

Marshalltown High School seniors Emily Miller (left) and Phoebe Osgood presented their national-qualifying senior performance on Emily Dickinson in National History Day. The two will travel the Maryland in June for nationals.

Personnel
For personnel items approved by the school board, click here.

Public Comment
Several teachers spoke out against removing permissive items from the teacher contract.

Out-of-State Travel Request
The board a approved the out-of-state trip for the National History Day national qualifiers, as requested by MHS XLP teacher Susan Fritzell.

Student School Board Representatives
Student School Board Representatives America Dominguez, Jane Ragland and Jocelin Sharfnejda from MHS gave their final update presentation of their one-year term. The three will graduate from MHS on June 2.

Guidance Curriculum Adoption
Matt Cretsinger, Director of Special Services and Dee Burt, College and Career Readiness CPDL presented this item.
Between every 5-7 years professional school counselors have to go through a guidance curriculum adoption. At the next board meeting, bids will be brought to the board for $50,000 paid for out of at-risk budget.

Iowa Youth Survey Update
Matt Cretsinger, Director of Special Services presented this update. The survey happens every 2 years given to all 6, 8 and 11th grades (Students can decline)
It was administered in November of 2018.
Cretsinger compared our answer percentages to those districts of similar size. Students self report their perceptions, their beliefs and their feelings.
Next time he will talk about social emotional learning support continued plans for the district.

Classroom Computer and Projector Replacement Cycle
Joshua Wesley, Director of Technology, presented this cycle.
Wesley said we are “trying to create a regular replacement cycle similar to what we have going on with the Chromebooks” to provide reliable technology for teachers. The goal is to spend in the $200,000 range each year.
The board approved to go ahead for technology to publish and RFP for 228 Epson projectors and 280 ceiling mounts for the first year in this replacement cycle.

Copier Bid Tally Results
Joshua Wesley, Director of Technology, presented the bid tally.
The current lease expires July 1, 2019. Discussion was held regarding this item.
The board approved awarding Advanced Systems the copier bid for 3 year copier lease and software agreement in the approximate total of $292,478.76 as presented.

K-4th Grade Houghton Mifflin Harcourt Into Reading and Houghton Mifflin Harcourt Arriba la Lectura Presentation
Woodbury Principal Anel Garza, ELL Coordinator Rachel Inks and Woodbury Instructional Coach Julie Thede presented this curriculum recommendation for Woodbury Elementary, after meetings of the literacy advisory committee.
“This will be the first Spanish curriculum we’ve purchased in over 17 years,” Garza said.
The kindergarten through fourth grade Houghton Mifflin Harcourt Into Reading and Houghton Mifflin Harcourt Arriba la Lectura is in the amount of $100,298.75, with $23,415.00 from ELL budget and $76,883.75 from curriculum budget.
This was a discussion item only as it will be up for possible board approval at the June 3 meeting.

K-4 CKLA Language Studio
Dr. Lisa Stevenson, Director of Instruction, presented this as a follow up to the presentation at the last meeting. This is for literacy materials in English for K-4 (minus Woodbury).
The board approved the purchase of CKLA Language Studio in the amount of $92,942.25 accompanying ELL materials to support all K-4 English Learners (except Woodbury K-4) as presented.

K-5 CKLA ELA and 6th Amplify ELA Literacy Materials
Dr. Lisa Stevenson, Director of Instruction, This information was presented at the previous meeting, for K-5 literacy and 6th grade.
The board approved the purchase of K-5 CKLA ELA in the amount of $281,313 and 6th Amplify ELA in the amount of $35,700.80.

2019-2020 Preschool Handbook
This was shared with the board at the last meeting with the changes. The board approved the handbook as presented.

2019-2020- Property/Casualty and WC Renewal
Local agent Mark Rohde and representatives from the Iowa Public School Insurance Program presented at the meeting. IPSIP uses group purchasing power as it has dozens of other districts in the state on the plan.
The insurance market is tightening with flooding, hail and tornadoes becoming more prevalent in Iowa. Due to increases in losses, the premium cost to Marshalltown Schools is going up.
The new rate for 2019-20 is $862,597, up from $679.204 for the current year.
It was noted that 75 percent of claims were bus incidents in 2017-18.  More training is expected in hopes to cut that number of claims.
This is the renewal of the third year of a 3-year contract which was approved by the board.

2018-2019 Budget Amendment
Paulette Newbold, Director of Business Operations, presented this item to increase the expenditures of the support services area of the budget from from $18.4 million to $21.2 million. This is not an increase in overall budget of expenditures, but rather some coding changes.
The board approved the budget amendment. A public hearing on this budget amendment was held earlier in the meeting

Board Policies
First Reading
708.5 Inventory – Deleted by board, waived second reading

Initial Review
710.5 Financial Support-Food Service – To be deleted at next meeting.
711.1 Student School Transportation Eligibility – Marked as reviewed
711.1-R(new 711.1-R1) Student Eligibility for Bus Service- Minor change at end of regulation which is not current practice.

The next regular meeting of the board will be on June 3 at 5 p.m. in district offices.

From Board President Bea Niblock
“Matt Cretsinger presented the board with an update on the results of the Iowa Youth Survey given to our 6th, 8th and 11th grade students. Even though the results of Marshalltown youth were, oftentimes, similar to other schools our size, it is troubling to think that any of our students do not feel safe at school or home and have thought about suicide. We certainly have issues in our district that need to be addressed.
And Matt Cretsinger and Dee Burt shared information about a new guidance program being proposed. The guidance curriculum, Positive Action, provides lessons that encourage student interaction. Lessons provide instruction on social skills, managing emotions, building positive relationships with others and mental health. Sounds like a good choice for our students.” – Bea Niblock

For a video of the entire meeting, click here.

 

May 6, 2019 Board Meeting

7 May
Lenihan

Lenihan Intermediate School provided an update to the school board on May 6. Pictured from left are Jenny Allen, Diane Simpson and Kim Gaskill.

Lenihan Intermediate School Showcase
Principal Kyle Young, and other Lenihan staff including Jenny Allen, Kim Gaskill, Diane Simpson,Alex Klyn, Elaine Johnson and Julie Hammond presented an update from the school.
The presentation focused on three different programs at the school including the STEMScopes program, career research unit for 5th grade and partnerships with community agencies to support the social-emotional learning needs of our students.
“We having amazing partners that come weekly to work with our students and families,” Johnson said.

Recognitions

Cyber Defense team
MHS students Keaten Collinson, Marek Jablonski and Wesley Kodis were recognized for placing first in cyber defense at the recent IT-Olympics held at Iowa State University.

Cake

A cake was served in honor of School Board Recognition Month

School Board Recognition Month
Superintendent Dr. Theron Schutte took a moment to thank the school board members for their dedication to the district. He said board members not only participate in the public board meetings but also attend various committee meetings and have duties. Dr. Schutte also mentioned that it is Teacher Appreciation Week and that cookies will be delivered to the schools in recognition of the week.

SchoolReps

Student School Board Representatives
Student School Board Representatives (above, from left) America Dominguez, Jane Ragland and Jocelin Sharfnejda were recognized for their service during the school year. Later in the meeting, the three students presented their regular update to the board.

Personnel items
For personnel items approved by the board, click here.

Public Comment
Several teachers spoke on the removal of permissible items in the contract.

Lenihan Intermediate School Showcase
Principal Kyle Young, and other Lenihan staff including Jenny Allen, Kim Gaskill, Diane Simpson, Alex Klyn, Elaine Johnson and Julie Hammond presented an update from the school.
The presentation focused on three different programs at the school including the STEMScopes program, career research unit for 5th grade and partnerships with community agencies to support the social-emotional learning needs of our students.
“We having amazing partners that come weekly to work with our students and families,” Johnson said.

MHS Course Guide Changes  
Jacque Wyant, MHS Principal, presented an amendment to the course guide to allow the pathway for a Child Development Associate Career Academy. These courses are offered through MCC.

Bobcat Ready! Presentation
Mrs. Wyant gave this presentation. She said they have been working at the high school to recognize students to be college and career ready, or what is known as Bobcat Ready.
There are 112 seniors who are considered to be Bobcat Ready. MHS will be recognizing them at our seniors awards assembly.

K-6th Literacy Curriculum
Dr. Lisa Stevenson, Director of Instruction, Erica Finders, CPDL, and teachers Alex Klyn and Lindsay Stanton presented this recommendation for a new literacy curriculum for grades K-6., which is Amplify.
“We are really excited about this,” Finders said.
The curriculum was formed via a process by the literacy advisory committee which included 15 teachers. There is a K-5 program and grade 6 program.
Cost to the district is estimated at $15 per student per year which equates to $288,429 (for K-5), and $35,700 (For 6th grade). Total for approval will be $324,129.92, for all schools except Woodbury due to the dual language program ($92,942 English learners program coming from ELL budget). Discussion was held in response to board questions on this curriculum. This was an information item only at this meeting. It will be brought back before the board at the May 20 meeting for possible approval.

7-12 Grade Math Materials Purchase Increase
Dr. Lisa Stevenson, Director of Instruction, presented this for approval. Since enrollment has increased in math at MHS from what was projected earlier this year there was a need to increase materials for purchase by $15,182.18. The board approved the increase.

2019-2020 Preschool Student Handbook
Dr. Stevenson and Preschool Director Emily Banks presented changes for the preschool handbook. This will be up for approval at the May 20 board meeting.

2019-2020 Student Handbooks
Rex Kozak spoke about the transportation handbook changes. The other school level handbooks for elementary, Lenihan, Miler, MHS and MLA were presented at the last meeting and approved at this meeting after discussion was held, especially on the Miller handbook.

KaBOOM! Woodbury Elementary Playground Community Build Grant Application
Dr. Schutte talked about this grant application for a community built playground at Woodbury. This would get $50,000 worth of equipment in the playground. Dr. Schutte will move forward with the application and seek board approval if the district was awarded the grant.

Concussion Protocol Resolution, Concussion Management and Return to Play Protocols Dr. Schutte said all the protocols are in place already and they are making it a formality with seal of approval from the board. The board approved this resolution.

2018-2019 Budget Amendment
Director of Business Operations Paulette Newbold presented this item which was a request publish the budget amendment and set a public hearing at the next meeting for a budget amendment- This is an increase in the support services area of the budget from from $18.4 million to $21.2 million.
“We are not increasing our overall budget here at all,” Newbold said.
She said we are moving budget items out of instruction to the support services area of the budget.
The board set the public hearing for the budget amendment for May 20 and granted permission to publish a budget amendment.

Board Policies
Second Reading

  1. 2- Sick Leave -No changes from previous reading.Approved

First Reading
707.3 Publication of Financial Records- Approved and amended
707.4 Audits – Approved as amended.
New 708.1-R1 Care, Maintenance and Disposal of School District Records- Adopted
708.1-R Board of Director’s Records Regulation- Deleted

Initial Review
708.5 Inventory – Deleted.
710.1 Purpose and Scope of Child Nutrition Programs – Minor changes made- Marked as reviewed
710.3 Competitive Foods – Minor changes made, marked as reviewed

The board then went into an exempt session for negotiations. The next regular meeting of the school board will be at 5 p.m. on May 20.

From Board President Bea Niblock
“Here we are approaching the end of another school year. I was reminded of the great students our district serves and the caring and talented staff who work with them during the recognition portion of the meeting.

Our student board representatives were honored for their service during this past year. America Dominguez, Jane Ragland and Jocelin Sharfnejda have set the bar high for next year’s student reps. Each meeting they have presented a wonderful PowerPoint to share the ‘happenings’ at the high school and upcoming events.

And, then Keaten Collinson, Marek Jablonski and Wesley Kodis were honored for their first place finish in cyber defense at the IT-Olympics at ISU. These young men are certainly positioned for a remarkable career in the tech field!” – Bea Niblock

April 15, 2019 Board Meeting

16 Apr
Fisher

Fisher Elementary School Principal Mark Lee gave a school update to the school board on April 15. Also pictured is Fisher Instructional Coach Jennifer August.

For a video the meeting, click here.

Fisher Elementary School Showcase
Principal Mark Lee and Instructional Coach Jennifer August presented the update from Fisher Elementary School.
They talked about how Professional Learning Communities (PLCs) are helping at the school.
“We have teams that meet regularly and we’ve really seen an impact on student growth,” Lee said.
Other highlights presented at the meeting included: essential standards, data tracking, Really Great Reading, professional learning with a book study of “Learning by Doing,” other professional development, Social Emotional work and attendance.

Recognition

Check1

Marshalltown Schools Superintendent Dr. Theron Schutte presents a check to Alicia Patten and other Relay for Life representatives.

Marshalltown Schools staff recently participated in a jean’s days as staff donated to the American Cancer Society’s Relay for Life of Marshall County. Staff raised $1,919 and a check in that amount was presented to Relay for Life organizers at the board meeting.

MHS speech report

Speech

From left, MHS student Phoebe Osgood, and MHS speech coaches Jocelyn Frohwein and Grant Gale.

Jocelyn Frohwein and Grant Gale gave an update on the drama department, speech department and Thespian Society. There has been a big growth in student participants, especially with speech
“The arts are very important to us,” Frohwein said.

MHS student Phoebe Osgood did some of her award-winning storytelling.

Personnel items
For personnel items approved by the board click here.

Public Comment
MEA retirement tea co-chair and Miller teacher Shea Hill  invited the board to the tea which is at 4:30 p.m. on May 15 in Dejardin Hall.

Fisher Elementary School Showcase
Principal Mark Lee and Instructional Coach Jennifer August presented the update  from Fisher Elementary School.
They talked about how Professional Learning Communities (PLCs) is helping at the school.
“We have teams that meet regularly and we’ve really seen an impact on student growth,” Lee said.
Other highlights presented at the meeting included: essential standards, data tracking, Really Great Reading, professional learning with a book study of “Learning by Doing,” other professional development, Social Emotional work and attendance.

4-H Presentation

4-H

Norma Dorado-Robles (above right), 4-H Youth Development Specialist for Marshalltown and MHS students Daisy Lopez (center) and Gabriela Mancillaz (left) talked about their successful 4-H experiences.

“My main focus is college and career readiness,” Dorado-Robles said.

Lopez went to Washington DC with a focus on photography. Mancillaz went to Washington DC with a focus on learning about health.
Art and healthy living are priority areas for 4-H teaching, Dorado-Robles said.
Dorado-Robles said they are seeking more adult volunteers to get involved in 4-H and also seeking to get more students involved.

Student School Board Representative Update
Jane Ragland and Jocelin Sharfnejda presented the MHS update including the Stock Market Challenge win from MHS, classroom activities, AP tests, Envirothon, State Solo and Small Ensemble Contest, Health Careers Club trip to Chicago and the University of Chicago, Junior Career Expo at MCC an author vist and more.

2019-20 Student Handbooks
Handbook changes were presented by principals for next year’s handbooks. The changes were up fro review at this meeting and will come back at the next meeting for approval. Here are the updated documents presented with changes highlighted.

Principals presented the following documents:

Elementary 
Lenihan
Miller 
MHS 
MLA 

Marshalltown Business Education Alliance
Superintendent Dr. Theron Schutte, and Jacque Wyant, MHS Principal, presented this report. This information will be shared at the quarterly MBEA meeting on Tuesday
“It’s about trying to create pipeline for students to be prepared (for college) and/or the workforce…,” Schutte said
Core goals are college and career readiness.
Wyant presented many key figures they are tracking including enrollment numbers of the Project Lead the Way classes, graduation and drop out rates and other numbers.
Wyant said dual credit enrollment continues to grow.
“We are very fortunate to have teachers with master’s degrees in their content areas to be teaching those classes on our campus,” Wyant said
Board Vice President Janelle Carter commended the work of the MBEA and said we are fortunate to have this partnership in Marshalltown.
“It’s something really special for our district,” said Carter.

7-12 Grade Math Adoption and 9-12 Grade Social Studies Adoption Budget Request Review
Dr. Lisa Stevenson, Director of Instruction presented this item.
This was presented as information at the previous meeting. The social studies portion was approved and the math will be brought back for the May 6 meeting due to an expected increase in math enrollment at MHS.

RFP for Chromebooks for the 2019-2020 School Year
Josh Wesley, Director of Technology requested approval to publish a RFP for Chromebooks for the 2019-2020 school year for approximately 1605 Chromebooks, licensing, and 420 cases for 7th grade students. The Chromebooks would be for 10th, 7th and 1st grade students as well as teachers. This would put us at a 1:1 ratio for grades K-12.
Intel chip shortages has driven the price of chromebooks up approximately $70 each. Wesley talked about two different proposals to go out to bid.One proposal had a cost estimate is $571,900 with touch devices for teachers. Another table had a cost estimate of $526,960 for no touch devices for teachers. Wesley plans to bring back bid results to the board at a later meeting. The board approved the publishing of an RFP.

Board Policies
First reading
New Policy 206.3 Secretary-Treasurer – From IASB, no changes from last meeting. Approved as amended and waived second reading.
409.2 Licensed Employee Personal Illness Leave – Amended since last time on initial review, To come back before board.
414.4 Classified Employee Bereavement Leave-Funerals- Same as presented before- Approved as amended and waived second reading.
705.9 Death of a Student, Staff Member, or Board Director- minor change, Approved as amended and waived second reading
707.1 Secretary’s Monthly Report- Incorporated IASB language., Approved as amended and waived second reading.
707.2 Treasurer’s Monthly Report – Replaced with IASB language. Approved as amended and waived second reading.

Initial Review
707.3 Publication of Financial Records – Last sentence added- to come back for first reading
707.4 Audits – Last two sentences added- To come back for first reading
708.1 (new 708) Board of Directors Records – Changed number, marked as reviewed
New Policy 708-R1 Care, Maintenance and Disposal of School District Records – To come back before board (as replacement)
708.1-R Board of Director’s Records-Regulation – To delete- to come back

From Board Vice President Janelle Carter
“Tonight we opened our board meeting with the good news of a $1,919  jean’s day staff donation to Relay for Life. Also, the board and audience were gifted with a storytelling presentation by Phoebe Osgood. It is always nice to open a meeting with meaningful news and performances that remind us of the great things happening behind the scenes each day at MCSD.

The meeting tonight was full of presentations of positive things happening in the District.  Fisher gave us some insight on school happenings, we heard from the 4-H Youth Development Specialist about some of their activities and travels, our school board representatives reported on activities at the high school (a wonderful addition to our meetings this past year) and Dr. Schutte and Ms. Wyant presented a preview of their report for Marshalltown Business Education Alliance and some of the data they will be sharing this week — more good news on all accounts. We also got a preview of Student Handbook updates and approved a new Social Studies curriculum and a Chromebook maintenance plan proposal request for the next school year. It is hard to believe another school year is nearly past and a new one is around the corner!  

As I reflected on tonight’s meeting, I was pleased to see some of the progresses we have made as we start to plan for the next school year and continue the progress once again. I am humbled by the work done by the teachers, staff, liaisons  and volunteers in this district. Thank you for your effort, it is working!

Enjoy the holiday weekend!”

  • Janelle Carter

April 1, 2019 Board Meeting

2 Apr
Lisa.jpg

Director of Instruction Dr. Lisa Stevenson talks to the school board about the new Transitional Kindergarten program at the April 1 meeting.

Transitional Kindergarten class approved by board

2019-2020 1/2 Day Transitional Kindergarten Program
Director of Instruction Dr. Lisa Stevenson said this new program is for children who may not be ready for the traditional full day kindergarten after a half day preschool experience.
It would be a modified kindergarten curriculum at Fisher Elementary School.  There has been enough interest in Transitional Kindergarten from current preschool families and those in the community to warrant this new program.
Stevenson expects even future expansion of TK.
“I think it’s going to be a very popular decision,” Stevenson said.
The board approved a 1/2 day transitional kindergarten program for the 2019-2020 school year as presented.

Samantha

Samantha Edwards

Recognition
Samantha Edwards was recognized as an outstanding district volunteer. She is a volunteer writer for the Communications office, producing several alumni feature stories. She is also a 2006 MHS graduate.

Personnel
Click here for personnel items approved by the board

Student School Board Representative Update
America Dominguez, Jane Ragland and Jocelin Sharfnejda presented and update to board including information on the Health Careers Club, STEP, National History Day the spring play and the upcoming prom.

7-12 Grade Math Adoption and 9-12 Grade Social Studies Adoption Budget Request Review
Director of Instruction Dr. Lisa Stevenson and Curriculum Director Pam Brewer-Michael presented this for an upcoming math and social studies adoption, which is part of the 7-year cycle.
Many of the curriculum is going to digital access, although in other cases the traditional books are still utilized.
“It’s been a digital shift for sure,” Stevenson said.
This was an information item only and will be up for approval at the April 15 meeting.

2019-2020 1/2 Day Transitional Kindergarten Program
Director of Instruction Dr. Lisa Stevenson said this new program is for children who may not be ready for the traditional full day kindergarten after a half day preschool experience.
It would be a modified kindergarten curriculum hosted in a classroom Fisher Elementary School.  There has been enough interest in Transitional Kindergarten from current preschool families and those in the community to warrant this new program.
Stevenson expects even future expansion of TK.
“I think it’s going to be a very popular decision,” Stevenson
The board approved a 1/2 day transitional kindergarten program for the 2019-2020 school year as presented.

Board Policies

First Reading
201 Board of Directors Elections – No changes since last meeting, approved and waived second reading
201.6 (new 202.3) Term of Office- No changes since last meeting, approved and waived second reading
202.1 (new 204) Code of Ethics – No changes since last meeting, approved and waived second reading
203.6 Legal Counsel – No changes since last meeting, approved and waived second reading
New Policy 207 Board of Directors’ Legal Counsel – No changes since last meeting, approved and waived second reading
New Policy 401.6 Limitations to Employment References
409.3 Licensed Employee Family and Medical Leave – Marked as amended No changes since last meeting, approved and waived second reading
412.4 Annuities-Classified- Marked as amended- No changes since last meeting, approved and waived second reading
705.1 Purchasing-Bidding – Marked as amended- No changes since last meeting, approved and waived second reading
705.5 Approval and Payment for Goods and Services – Old policy – new policy adopted. No changes since last meeting, approved and waived second reading
705.6 Unpaid Warrants – Deletion
705.7 Special Assessments – Deletion
705.8 (old and new 709) Insurance Program- Adopted and waived second reading
705.8-R Insurance Program Regulation – Deletion

Initial Review
409.2 Licensed Employee Personal Illness Leave – Changes made from sick leave cap 200 to 140, but any employees who had more than 140 sick days – were able to keep them- Adding to contract- To come back before board
414.4 Classified Employee Bereavement Leave-Funerals – Reference employee handbook- TO come back before board
202.3 (new 206.3-R1) Secretary-Treasurer- Marked as reviewed
New Policy 206.3 Secretary-Treasurer – IASB policy- To come back board
705.9 Death of a Student, Staff Member, or Board Director – Added to list “board approved counsel” To come back,
707.1 Secretary’s Monthly Report – Additions to policy- to come back before board
707.2 Treasurer’s Annual Report – Added language from IASB- To come back

The board discussed their highlights from the Roundhouse Phase II grand opening. Click here for a video from the opening.

The board will next meet on Monday, April 8 for a special special board meeting for a budget hearing at 5 p.m.

The next regular board meeting will be April 15 at 5 p.m.

From Board Vice President Janelle Carter
“Tonight’s board meeting was one of the shortest in recent history.  With the brighter evenings and better weather, I imagine that was a welcome change to the directors.  But the duration of the meeting did not reflect the important approvals and the many hours of staff and administrative work that went into preparing for those decisions and pushing them forward to final board authorization.

Tonight the board approved the first Transitional Kindergarten class for the ’19-20 school year at Fisher School.  The class will be a half day class for Kindergartners who may not be quite ready for the full Kindergarten experience or may not have participated in Preschool.  This is new to our district, but not new in other districts. It is anticipated that this will fit a need for our district and for parents.

I asked the board to reflect on the Grand opening of the Roundhouse Phase 2 which took place this past Saturday evening.  The event was well attended by an estimated 400-500 people, many from out of state. The feedback from the community and the board, and especially student representatives, was very positive. One of the first goals of this board was the Phase 2 continuation and completion, along with increased community and student pride in our district. It was very gratifying to hear so many positive impressions of the project, but also to hear how proud the students were of their new home that will preserve the past and continue celebrating traditions while meeting our needs for the future.

Go Bobcats!”

-Janelle Carter