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April 15, 2019 Board Meeting

16 Apr
Fisher

Fisher Elementary School Principal Mark Lee gave a school update to the school board on April 15. Also pictured is Fisher Instructional Coach Jennifer August.

For a video the meeting, click here.

Fisher Elementary School Showcase
Principal Mark Lee and Instructional Coach Jennifer August presented the update from Fisher Elementary School.
They talked about how Professional Learning Communities (PLCs) are helping at the school.
“We have teams that meet regularly and we’ve really seen an impact on student growth,” Lee said.
Other highlights presented at the meeting included: essential standards, data tracking, Really Great Reading, professional learning with a book study of “Learning by Doing,” other professional development, Social Emotional work and attendance.

Recognition

Check1

Marshalltown Schools Superintendent Dr. Theron Schutte presents a check to Alicia Patten and other Relay for Life representatives.

Marshalltown Schools staff recently participated in a jean’s days as staff donated to the American Cancer Society’s Relay for Life of Marshall County. Staff raised $1,919 and a check in that amount was presented to Relay for Life organizers at the board meeting.

MHS speech report

Speech

From left, MHS student Phoebe Osgood, and MHS speech coaches Jocelyn Frohwein and Grant Gale.

Jocelyn Frohwein and Grant Gale gave an update on the drama department, speech department and Thespian Society. There has been a big growth in student participants, especially with speech
“The arts are very important to us,” Frohwein said.

MHS student Phoebe Osgood did some of her award-winning storytelling.

Personnel items
For personnel items approved by the board click here.

Public Comment
MEA retirement tea co-chair and Miller teacher Shea Hill  invited the board to the tea which is at 4:30 p.m. on May 15 in Dejardin Hall.

Fisher Elementary School Showcase
Principal Mark Lee and Instructional Coach Jennifer August presented the update  from Fisher Elementary School.
They talked about how Professional Learning Communities (PLCs) is helping at the school.
“We have teams that meet regularly and we’ve really seen an impact on student growth,” Lee said.
Other highlights presented at the meeting included: essential standards, data tracking, Really Great Reading, professional learning with a book study of “Learning by Doing,” other professional development, Social Emotional work and attendance.

4-H Presentation

4-H

Norma Dorado-Robles (above right), 4-H Youth Development Specialist for Marshalltown and MHS students Daisy Lopez (center) and Gabriela Mancillaz (left) talked about their successful 4-H experiences.

“My main focus is college and career readiness,” Dorado-Robles said.

Lopez went to Washington DC with a focus on photography. Mancillaz went to Washington DC with a focus on learning about health.
Art and healthy living are priority areas for 4-H teaching, Dorado-Robles said.
Dorado-Robles said they are seeking more adult volunteers to get involved in 4-H and also seeking to get more students involved.

Student School Board Representative Update
Jane Ragland and Jocelin Sharfnejda presented the MHS update including the Stock Market Challenge win from MHS, classroom activities, AP tests, Envirothon, State Solo and Small Ensemble Contest, Health Careers Club trip to Chicago and the University of Chicago, Junior Career Expo at MCC an author vist and more.

2019-20 Student Handbooks
Handbook changes were presented by principals for next year’s handbooks. The changes were up fro review at this meeting and will come back at the next meeting for approval. Here are the updated documents presented with changes highlighted.

Principals presented the following documents:

Elementary 
Lenihan
Miller 
MHS 
MLA 

Marshalltown Business Education Alliance
Superintendent Dr. Theron Schutte, and Jacque Wyant, MHS Principal, presented this report. This information will be shared at the quarterly MBEA meeting on Tuesday
“It’s about trying to create pipeline for students to be prepared (for college) and/or the workforce…,” Schutte said
Core goals are college and career readiness.
Wyant presented many key figures they are tracking including enrollment numbers of the Project Lead the Way classes, graduation and drop out rates and other numbers.
Wyant said dual credit enrollment continues to grow.
“We are very fortunate to have teachers with master’s degrees in their content areas to be teaching those classes on our campus,” Wyant said
Board Vice President Janelle Carter commended the work of the MBEA and said we are fortunate to have this partnership in Marshalltown.
“It’s something really special for our district,” said Carter.

7-12 Grade Math Adoption and 9-12 Grade Social Studies Adoption Budget Request Review
Dr. Lisa Stevenson, Director of Instruction presented this item.
This was presented as information at the previous meeting. The social studies portion was approved and the math will be brought back for the May 6 meeting due to an expected increase in math enrollment at MHS.

RFP for Chromebooks for the 2019-2020 School Year
Josh Wesley, Director of Technology requested approval to publish a RFP for Chromebooks for the 2019-2020 school year for approximately 1605 Chromebooks, licensing, and 420 cases for 7th grade students. The Chromebooks would be for 10th, 7th and 1st grade students as well as teachers. This would put us at a 1:1 ratio for grades K-12.
Intel chip shortages has driven the price of chromebooks up approximately $70 each. Wesley talked about two different proposals to go out to bid.One proposal had a cost estimate is $571,900 with touch devices for teachers. Another table had a cost estimate of $526,960 for no touch devices for teachers. Wesley plans to bring back bid results to the board at a later meeting. The board approved the publishing of an RFP.

Board Policies
First reading
New Policy 206.3 Secretary-Treasurer – From IASB, no changes from last meeting. Approved as amended and waived second reading.
409.2 Licensed Employee Personal Illness Leave – Amended since last time on initial review, To come back before board.
414.4 Classified Employee Bereavement Leave-Funerals- Same as presented before- Approved as amended and waived second reading.
705.9 Death of a Student, Staff Member, or Board Director- minor change, Approved as amended and waived second reading
707.1 Secretary’s Monthly Report- Incorporated IASB language., Approved as amended and waived second reading.
707.2 Treasurer’s Monthly Report – Replaced with IASB language. Approved as amended and waived second reading.

Initial Review
707.3 Publication of Financial Records – Last sentence added- to come back for first reading
707.4 Audits – Last two sentences added- To come back for first reading
708.1 (new 708) Board of Directors Records – Changed number, marked as reviewed
New Policy 708-R1 Care, Maintenance and Disposal of School District Records – To come back before board (as replacement)
708.1-R Board of Director’s Records-Regulation – To delete- to come back

From Board Vice President Janelle Carter
“Tonight we opened our board meeting with the good news of a $1,919  jean’s day staff donation to Relay for Life. Also, the board and audience were gifted with a storytelling presentation by Phoebe Osgood. It is always nice to open a meeting with meaningful news and performances that remind us of the great things happening behind the scenes each day at MCSD.

The meeting tonight was full of presentations of positive things happening in the District.  Fisher gave us some insight on school happenings, we heard from the 4-H Youth Development Specialist about some of their activities and travels, our school board representatives reported on activities at the high school (a wonderful addition to our meetings this past year) and Dr. Schutte and Ms. Wyant presented a preview of their report for Marshalltown Business Education Alliance and some of the data they will be sharing this week — more good news on all accounts. We also got a preview of Student Handbook updates and approved a new Social Studies curriculum and a Chromebook maintenance plan proposal request for the next school year. It is hard to believe another school year is nearly past and a new one is around the corner!  

As I reflected on tonight’s meeting, I was pleased to see some of the progresses we have made as we start to plan for the next school year and continue the progress once again. I am humbled by the work done by the teachers, staff, liaisons  and volunteers in this district. Thank you for your effort, it is working!

Enjoy the holiday weekend!”

  • Janelle Carter

April 1, 2019 Board Meeting

2 Apr
Lisa.jpg

Director of Instruction Dr. Lisa Stevenson talks to the school board about the new Transitional Kindergarten program at the April 1 meeting.

Transitional Kindergarten class approved by board

2019-2020 1/2 Day Transitional Kindergarten Program
Director of Instruction Dr. Lisa Stevenson said this new program is for children who may not be ready for the traditional full day kindergarten after a half day preschool experience.
It would be a modified kindergarten curriculum at Fisher Elementary School.  There has been enough interest in Transitional Kindergarten from current preschool families and those in the community to warrant this new program.
Stevenson expects even future expansion of TK.
“I think it’s going to be a very popular decision,” Stevenson said.
The board approved a 1/2 day transitional kindergarten program for the 2019-2020 school year as presented.

Samantha

Samantha Edwards

Recognition
Samantha Edwards was recognized as an outstanding district volunteer. She is a volunteer writer for the Communications office, producing several alumni feature stories. She is also a 2006 MHS graduate.

Personnel
Click here for personnel items approved by the board

Student School Board Representative Update
America Dominguez, Jane Ragland and Jocelin Sharfnejda presented and update to board including information on the Health Careers Club, STEP, National History Day the spring play and the upcoming prom.

7-12 Grade Math Adoption and 9-12 Grade Social Studies Adoption Budget Request Review
Director of Instruction Dr. Lisa Stevenson and Curriculum Director Pam Brewer-Michael presented this for an upcoming math and social studies adoption, which is part of the 7-year cycle.
Many of the curriculum is going to digital access, although in other cases the traditional books are still utilized.
“It’s been a digital shift for sure,” Stevenson said.
This was an information item only and will be up for approval at the April 15 meeting.

2019-2020 1/2 Day Transitional Kindergarten Program
Director of Instruction Dr. Lisa Stevenson said this new program is for children who may not be ready for the traditional full day kindergarten after a half day preschool experience.
It would be a modified kindergarten curriculum hosted in a classroom Fisher Elementary School.  There has been enough interest in Transitional Kindergarten from current preschool families and those in the community to warrant this new program.
Stevenson expects even future expansion of TK.
“I think it’s going to be a very popular decision,” Stevenson
The board approved a 1/2 day transitional kindergarten program for the 2019-2020 school year as presented.

Board Policies

First Reading
201 Board of Directors Elections – No changes since last meeting, approved and waived second reading
201.6 (new 202.3) Term of Office- No changes since last meeting, approved and waived second reading
202.1 (new 204) Code of Ethics – No changes since last meeting, approved and waived second reading
203.6 Legal Counsel – No changes since last meeting, approved and waived second reading
New Policy 207 Board of Directors’ Legal Counsel – No changes since last meeting, approved and waived second reading
New Policy 401.6 Limitations to Employment References
409.3 Licensed Employee Family and Medical Leave – Marked as amended No changes since last meeting, approved and waived second reading
412.4 Annuities-Classified- Marked as amended- No changes since last meeting, approved and waived second reading
705.1 Purchasing-Bidding – Marked as amended- No changes since last meeting, approved and waived second reading
705.5 Approval and Payment for Goods and Services – Old policy – new policy adopted. No changes since last meeting, approved and waived second reading
705.6 Unpaid Warrants – Deletion
705.7 Special Assessments – Deletion
705.8 (old and new 709) Insurance Program- Adopted and waived second reading
705.8-R Insurance Program Regulation – Deletion

Initial Review
409.2 Licensed Employee Personal Illness Leave – Changes made from sick leave cap 200 to 140, but any employees who had more than 140 sick days – were able to keep them- Adding to contract- To come back before board
414.4 Classified Employee Bereavement Leave-Funerals – Reference employee handbook- TO come back before board
202.3 (new 206.3-R1) Secretary-Treasurer- Marked as reviewed
New Policy 206.3 Secretary-Treasurer – IASB policy- To come back board
705.9 Death of a Student, Staff Member, or Board Director – Added to list “board approved counsel” To come back,
707.1 Secretary’s Monthly Report – Additions to policy- to come back before board
707.2 Treasurer’s Annual Report – Added language from IASB- To come back

The board discussed their highlights from the Roundhouse Phase II grand opening. Click here for a video from the opening.

The board will next meet on Monday, April 8 for a special special board meeting for a budget hearing at 5 p.m.

The next regular board meeting will be April 15 at 5 p.m.

From Board Vice President Janelle Carter
“Tonight’s board meeting was one of the shortest in recent history.  With the brighter evenings and better weather, I imagine that was a welcome change to the directors.  But the duration of the meeting did not reflect the important approvals and the many hours of staff and administrative work that went into preparing for those decisions and pushing them forward to final board authorization.

Tonight the board approved the first Transitional Kindergarten class for the ’19-20 school year at Fisher School.  The class will be a half day class for Kindergartners who may not be quite ready for the full Kindergarten experience or may not have participated in Preschool.  This is new to our district, but not new in other districts. It is anticipated that this will fit a need for our district and for parents.

I asked the board to reflect on the Grand opening of the Roundhouse Phase 2 which took place this past Saturday evening.  The event was well attended by an estimated 400-500 people, many from out of state. The feedback from the community and the board, and especially student representatives, was very positive. One of the first goals of this board was the Phase 2 continuation and completion, along with increased community and student pride in our district. It was very gratifying to hear so many positive impressions of the project, but also to hear how proud the students were of their new home that will preserve the past and continue celebrating traditions while meeting our needs for the future.

Go Bobcats!”

-Janelle Carter

March 18, 2019 Board Meeting

19 Mar
Miller

Miller Middle School Principal Pat Rial talks to the school board at the meeting on March 18. Also pictured are Miller staff, from left, Creighton Jenness, Christine Gilbertson, Jen O’Neal and Dave Glenn.  Not pictured is presenter Lucas Johnson.

Miller Middle School Showcase – Defined STEM presentation

Miller Principal Pat Rial presented along with Miller staff David Glenn, Creighton Jenness, Christine Gilbertson, Jen O’Neal and Lucas Johnson. The group talked about how Defined STEM is a K-12 project based learning solution that provides engaging, authentic lessons built around careers. Cross-curricular projects provide opportunities for students to deepen understanding and apply their knowledge in real world scenarios. It is implemented to all students at Miller and will continue to grow along with Project Based Learning.

Mrs. Gilbertson said their class project was attempting to make ice cream healthy enough for school lunch. She said the students learn real world application skills.

“The kids were excited about it, they got into it,” Mrs. Gilbertson said. “They learned a lot and really useful information as well.”

Mr. Johnson’s composition class had them work as a tour operator to encourage people to come to Marshalltown. Students created a travel blog, a commercial and website. Mr. Johnson said it helped students take a positive approach to the community.

Personnel
For personnel items approved by the board, click here.

Adding to this list personnel changes: Add resignation of Jolene Kubli – music teacher at Franklin and Rogers- She has been with the district for 13 years.

Student School Board Representative Update
MHS senior Jane Ragland presented the update on MHS including the National Honor Society book drive, Yatnia Hernandez selected for All-State speech, spring sports beginning, the upcoming spring play Sherlock Holmes.

Health

Pictured from left are Dan Terrones, Juliana Ibarra Lemus and Fatima Perez Negrete of the Marshalltown Area Healthcare Careers Club.

Out-of-State Field Trip Request – Marshalltown Area Healthcare Careers Club
Dan Terrones, Dean of Students at Marshalltown High School presented this along with MHS seniors Fatima Perez Negrete and Juliana Ibarra Lemus.

Mr. Terrones said they plan to take 45 students in the club trip to Chicago from April 11-13. They plan to visit the University of Chicago Medicine.

They have learning activities beginning Friday which will include tours and hands on activities, with a learning emphasis in the areas of ER, Diagnostic Imaging and the variety of nursing opportunities. All MHS students attending this trip are pursuing healthcare as their career option. Sightseeing and shopping will round out the experience.

Fatima said she is very passionate about health and nutrition and wants to be a dietician. They are still continuing to do fundraisers and are also supported by Trio, McFarland Clinic Medical Staff and Gear Up. This group takes one out-of-state trip a year. This was approved by the board.

MCSD Digital Learning Plan
This plan was presented by Dr. Lisa Stevenson, Paula Johnson and Josh Wesley

“This has been a group effort,” Dr. Stevenson said.

One of the outcomes by 2023 is to have a living digital learning plan as part of the Strategic Action Plan, Stevenson said. The plan has five areas including leadership, teaching, learning, assessment and infrastructure.

“Our technology is so strong in our district,” Johnson said. “This (plan) will help us drive that technology for the future.”

The group will seek feedback on the plan from district staff and the plan will come back to the board for approval at a later date.

Certified Budget
Paulette Newbold, Director of Business Operations, presented this item.
The proposed property tax rate $18.33 cents per thousand valuation, which is 1.9 percent increase in property tax rate. This is a proposed a 34 cent increase – (24 cents is part of the budget guarantee).

Newbold said the district’s solvency ratio is low and it’s important to get that moving in the right direction. While taxable valuation was up in the district, the future of that looks in jeopardy after the tornado.

Marshalltown ranks as the 9th lowest taxable valuation per student in the state out of 330 districts, making us a property poor district.

The proposed consolidated tax rate is at $40.97, for the consolidated rate it’s a 2 cent increase. This takes into account the county, city, college and other tax rates for a Marshalltown resident.

Lengthy discussion was held with the board regarding the budget.

The board approved the publishing of the school budget summary with a $18.33 tax rate and set a public hearing for the budget on April 8 (special board meeting).

Dental and Vision Rates
Paulette Newbold presented these new proposed rates. The dental increases are due to the fact the plan has been running a 118 percent loss ratio since 2014, Newbold said.

The recommendation is to treat all eligible employees equally, similar to health insurance benefits.   The district will pay for single dental coverage for those eligible and the single dental amount towards family coverage if elected. The district will pay for 50% of single vision coverage for those eligible and the same amount towards family coverage if elected.

There will be a presentation on health insurance at noon on Monday, March 25 at the MHS/Community Auditorium. The board approved the dental and vision rates.

Board Policies
First Reading
405.2 Licensed Employee Qualifications, Recruitment, Selection – Adjusted made- from IASB recommendation – after new collective bargaining law- Approved and waived second reading
405.5 Licensed Employee Work Day – Adjustment made from collective bargaining IASB recommendation Approved and waived second reading
405.6 Licensed Employee Certification and Assignment – Approved and waived second reading
405.7 Transfers – Approved and waived second reading
405.8 Evaluation – Approved and waived second reading
406.3 (new 408.1) Licensed Employee-Professional Growth -Approved and waived second reading
704.5 Tuition Fees – deleted
705.3 Requisition and Purchase Order (old)-deleted
705.3 Payment for Goods and Services – New number from IASB model policy- no changes since last meeting- Approved and waived second reading
705.3-R Payment for Goods and Services – same changes from last meeting- Mark as amended
705.4 Receiving Supplies and Equipment – deleted

Initial Review
201 Elections – policy amendment by IASB – to Come back before board
201.6 (new 202.3)Term of Office- policy amendment by IASB – to Come back before board
202.1 (new 204) Code of Ethics – policy amendment by IASB – to Come back before board
203.6 Legal Counsel – to be deleted – to come back before board
New Policy 207 Board of Directors’ Legal Council -To come back
New Policy 401.6 Limitations to Employment References- To come back
409.3 Licensed Employee Family and Medical Leave -Amended to reflect current practice – To come back
409.8 Absence Without Pay-Licensed- no changed- marked as reviewed
412.4 Annuities-Classified  – Adjustment to align with IASB – to come back
705.1 Purchasing-Bidding – reinserting E-Rate language- To come back
705.5 Approval and Payment for Goods and Services -to be deleted
705.6 Unpaid Warrants- to be deleted
705.7 Special Assessments – to be deleted
705.8 (new 709) Insurance Program (new and old) – 709 – new to come back
705.8-R Insurance Program – Regulation – to be deleted

The board then went into an exempt session for negotiations.

The next regular board meeting is April 1 at 5 p.m in district offices. There will be a special board meeting at 5 p.m. April 8 for a public hearing and approval of the budget.

From Board Vice President Janelle Carter
“I always enjoy our board meetings when we have more emphasis on Education than on Business.  With complicated budgets and difficult decisions, it seems like that has not been the norm lately.  Tonight we had an enlightening program from Miller Middle School on Defined STEM, a project based learning system with lessons built around cross-curricular projects. It sounds like both the staff and the students enjoyed the experience.  That is a win.

A request for an Out-of-State field trip for the Marshalltown Area Healthcare Careers Club to the University of Chicago School of Medicine is now on the docket with more than 40 students planning to go along.  This is another win. As a board member I have watched this group gain speed and was thrilled to see the enthusiasm from the students on their next adventure to the big city and to a first class university.

For the board’s perusal tonight was the rollout of the Digital Learning Plan for the District. Planning to get the most out of technology is another win.  This plan is a great start to using technology to drive instruction and achievement.

We wrapped up the night with the 2019-20 budget proposal, which has now been approved to go to a public hearing on April 8th.   With a difficult budget year behind us, the board supported a budget to help us recover from a loss of students, mainly due to the tornado, control fund balances to maintain cash flow and improve solvency.” – Janelle Carter

Click here to view the entire video of the Board Meeting

March 4, 2019 Board Meeting

5 Mar
EliThiessenCarissa

Marshalltown High School students Eli Thiessen and Carissa King presented “You’re the Top” from Anything Goes to the school board on March 4. This performance helped them reach all-state status at a recent state large group speech contest.

 

Recognition
MHS students Carissa King and Eli Thiessen performed “You’re the Top” from Anything Goes for the board. This presentation helped land the duo all-state honors in state large group speech. They are the first all-staters in large group speech from MHS in several years.

Personnel items
RESIGNATIONS:
Miriam Rodas, Substitute Bus Driver for Transportation; Effective February 21, 2019
Tesha Ham, Para Educator – Media Specialist at MHS; Effective March 15, 2019

APPOINTMENTS:
Joy Reynolds, Food Service General Worker at Miller Middle School
Replaces: Candice Buckley
Salary: $11.67/hr for 6 hrs/day (Step 1, Grade 2)
Start: February 25, 2019

Morgan Gardalen, Assistant Girls Soccer Coach at MHS
New Position
Salary: $3,569/2018-2019 Season
Start: March 18, 2019

James Khile, Substitute Teacher
Salary: $115/day
Start: February 19, 2019

Susan Pollpeter, Substitute Teacher
Salary: $115/day
Start: February 22, 2019

CHANGE OF CONTRACT:
Briana Riddle, Special Education Teacher Level I at Fisher Elementary School
From: Preschool Teacher at Fisher Elementary School
Elimination of Preschool Position
Start: 2019-2020 School Year

Teresa Bellus, Custodian at Central Office
From: Custodian at Miller Middle School
Replaces: Hester Fisher
Start: February 25, 2019

Leah Barkema, Science Teacher at MHS
From: Science Teacher at Miller Middle School
Salary: BA/6
Start: August 21, 2019

Lilly Robinson, Food Service General Worker at Lenihan Intermediate School
Change of Location, Salary, and Hours
From: Hoglan Elementary: $12.20/hr for 4 hrs/day (Step 2, Grade 2)
Salary: $11.88/hr for 3.75 hrs/day (Step 2, Grade 1)
Start: January 19, 2019

Amanda Zubrod-Torrez, Food Service General Worker at Miller Middle School
Change of Salary
From: $12.52/hr for 6 hrs/day
To: $13.27/hr for 6 hrs/day
Start: January 19, 2019

Public Comment
Two teachers spoke up with concerns on the insurance plan.

Student School Board Representative Update
MHS students America Dominguez and Jane Ragland gave the update at MHS including MVP (Mentors in Violence Prevention), state speech, show choir, Composition II classes, National Honor Society book drive and upcoming events.

Canvas-Learning Management System
Dr. Lisa Stevenson, Director of Instruction, presented this item as a request for approval for us to use with three different groups- licenses for students and staff at MHS and MLA; and Miller courses for high school credit and the third group is all teachers. This program helps  “track and monitor learning,” Dr. Stevenson said. Benefits of a Learning Management System.
The board approved the Canvas subscription for $14,600 for year one.

2018-2019 School Calendar & Weather Related Lost Instructional Hours Update
Dr. Theron Schutte, Superintendent, presented on the make up time for the five days missed due to the weather.
The board approved extending the school year for students by three days from Tuesday June 4 to Friday, June 7 and to extend teacher work day and last teacher day will be Monday, June 10.
The teacher contract has been extended 15 minutes from Mondays to Thursdays beginning March 5 for March, April and May.
The district is looking into future professional development for paraprofessionals.

Bus Bids
Transportation Director Rex Kozak recommended purchasing two 77 passenger gas buses and a 35 passenger gas bus from Hoglund Bus Company of Marshalltown in the amount of $233,572.
“As we continue to look at our fleet we are looking to get 15 years of age per bus,” Kozak said “…and we have some buses that are hitting that 15.”
The board approved the purchases.

Request to Publish Copier RFP
Director of Technology Josh Wesley sought board approval to publish an RFP for a new copier lease agreement. Our current agreement expires in July of 2019 with Advanced Systems Incorporated. The intent will be to request additional functionality for color printing, robust print auditing software and functionality to support Chromebooks. The board approved the publishing of an RFP.

E-Rate Update
Josh Wesley provided updates on the received proposals for 27 edge switches and 4 core switches for the e-Rate 2019 funding year. The board approved to award Heartland Business Systems the bid for 4 core switches and 2nd Gear for 27 edge switches. After the  E-Rate discount, the cost is $9,439 for the edge switches and $7,263 for the 4 core switches.
The board approved the purchases.

Budget Guarantee Resolution
Paulette Newbold, Director of Business Operations, presented this document.
This is a mechanism to provide cushion for school districts experiencing declining enrollment- which applies to MCSD since enrollment was down 93 students.
Out of 330 school districts in Iowa, 35 percent will be on the budget guarantee next year.
This is will be part of the proposed budget at the March 18 meeting. The board approved the budget guarantee resolution.

Insurance Recommendation
Superintendent Dr. Theron Schutte said this work has been started last fall.
“We knew that there was some rightsizing that needed to be done,” Schutte said.
At the end of the day ultimate goal is to do the most good for the most employees, Schutte said.
Dr. Schutte said we all realize the district needs to do a better job of educating all of our employees on their options.
Director of Business Operations Paulette Newbold and Mark Becker of Becker and Associates also presented.
With claims costs outpacing premium deposits, that is a major concern.
“The trend that we are on is not sustainable,” Newbold said.
Newbold then went in depth going through this presentation on how employees on each plan would be affected by the changes. (We will send the video of the board meeting to all staff of this presentation when it is available.)
“We will be working closely with Mark and his team on helping to educate all of our staff regarding their options and different tools available to help them in making those decisions,” Newbold said.
The board approved the insurance recommendation as presented.

Board Policies
Second Reading
204.10 (new 213-R1) Community Participation in Board Meetings – No changes from last meeting – Approved

First Reading
312.3-E1 Fringe Benefits-Administrators/Supervisors – Updated with changes made two years ago. Approved as amended and waived second reading.
New Policy 400 Role of and Guiding Principles for Employees – IASB policies- Adopt and waived second reading
New Policy 411.4 Classified Employee Licensing/Certification – Tabled
New Policy 508.1 Class or Student Group Gifts- Adopt and waived second reading
706.2 Payroll Deductions – Adopt IASB policy- Approved and waived second reading
New Policy 712 Technology and Data Security – Approved and waived second reading
New Regulation 712-R1 Security Requirements of Third Party Vendors Regulation – Approved and Waived second reading
704.4 Gifts, Grants, and Bequests – Mirrors IASB offering, Approved as amended and waive second reading
704.5 Student Activity Fund- Mirrors IASB offering, Approved and waive second reading

Initial Review
405.2 Licensed Employee Qualifications, Recruitment, Selection – Added sentence from IASB- Will come back
405.5 Licensed Employee Work Day – IASB adjustments – no to master contract- to employee handbook- TO come back
405.6 Licensed Employee Assignment- IASB adjustments – To come back
405.7 Transfers – IASB Adjustments – To come back
405.8 Evaluation – iASB Adjustments  – To come back
406.3 (new 408.1) Licensed Employee-Professional Growth – IASB adjustments – To come back
704.5 Tuition Fees – To be deleted
705.3 Requisition and Purchase Order (old) – To be deleted
705.3 Payment for Goods and Services (new) – new policy – IASB policy- To Come back
705-3-R Payments for Goods and Services – Changes to tipping being reimbursed- To Come back
705.4 Receiving Supplies and Equipment – To be deleted

The next regular meeting will be at 5 p.m. on Monday, March 18

From Board Vice President Janelle Carter
“The board meeting kicked off with an energetic performance by Carissa King and Eli Thiessen who performed their All-State Speech number from the musical theater piece “You’re the Top” from “Anything Goes.” This was a wonderful show of talent from our honorees!

The meeting turned back to more serious discussion with the purchase of new buses, requests for copier leases and technology equipment, showing that we still have one foot in the paper world and one in the electronic world yet today. Approved was the Canvas management system for on-line learning, a great new area of learning for our students and staff. Approval for winter complications to the calendar were made for our seemingly never-ending winter of 2019!

The health insurance plan design was approved for the employees of the district following a final in-depth presentation and discussion of the plan adjustments, rates and premium cost sharing. This comes after many months of work to most effectively bring the plan back into solvency and simultaneously have the least negative impact on some and with a positive impact on the majority. The work is not done, as the education will be provided to support this important piece of the benefit package to maintain a strong level of health protection to our staff.

The quote for tonight: “No winter lasts forever; no spring skips it’s turn” by Hal Borland. It has truly been a long arduous winter, but spring will be here soon!”  –  Janelle Carter

 

 

 

 

 

 

 

Feburary 18, 2019 Board Meeting

19 Feb
Hoglan1

Hoglan Elementary School staff talked about how they are making students Bobcat Ready at the school board meeting held on February 18. Pictured from left are Abbe Hand, Sara Nichols, Amy Pollard, Amy Williams, Laura Eberly, Lacie Moore and Heather Stanley.

Hoglan helps students get Bobcat Ready

Hoglan Principal Amy Williams was joined by other Hoglan staff including, Laura Eberly, Abbe Hand, Sara Nichols, Amy Pollard, Heather Stanley and Lacie Moore for this presentation.

Bobcat Ready was one of the main themes in an update from Hoglan Elementary.

“What are we doing in elementary schools to make our students Bobcat Ready and to give them experiences?” Williams said.

Other topics from the Hoglan group included Garden Club which meets once a month, Cafe Hoglan, where parents come to read with their child, High School helpers which visit Hoglan regularly, fourth grade leaders, the Holiday Caring Project and ROARS (Respect, Open Hearted, Achiever, Responsible and Safe) assemblies.

Gaughan

Nicole Gaughan was honored at the meeting for attaining certification as a Behavior Analsyst.

Recognition
Nicole Gaughan, Behavior Strategist for the district, recently completed a master’s program through Drake University in Applied Behavior Analysis and then also successfully passed the international Board Certified Behavior Analyst or BCBA exam.  This is a prestigious accomplishment and one of the highest levels of education possible in the area of behavioral science. She is the only educator within our region of the state, and one of very few across Iowa, who has successfully obtained this endorsement.

PERSONNEL
Below are personnel items approved by the board

Retirements
Maralyn Schulze, Special Education Paraeducator Level II/III at Franklin Elementary; Effective June 11, 2019. Maralyn has 25 years of service to the district.
Darlene Gilliland, Food Preparation for Food Service at MHS; Effective March 29, 2019; has been with the district for 26 years.

Resignations
Stacy O’Hare, head girls basketball coach

Appointments
Scott Byers, Substitute Bus Driver for Transportation
New Position
Salary: Determined by Route
Start: February 13, 2019

Amelia Ramble, Bus Monitor for Transportation
New Position
Salary: $9.90/hr
Start: January 23, 2019

Scott Johannes, Head Boys Soccer Coach at MHS
Replacing Chris Fuchsen
Salary: $4,586/yr
Start: March 11, 2019

Landon Wood, ESL Teacher at MHS
New Position
Salary: MA/5
Start: March 1, 2019

Spencer Gritsch, Substitute Teacher
Salary: $115/day
Start: February 4, 2109

Mykal Wildman, ESL Teacher at MHS and Fisher
Replacing Abi Burkhead
Salary: BA/5
Start: TBD

Change of contract
Rebecca Neimann, Bus Driver for Transportation
Add on Pre K Route
Salary: $2,609.52 in addition to current contract
Start: January 24, 2019

Public Comment
Several teachers spoke during public comment asking the district to delay decision on the insurance plan changes citing the need for getting more information on premiums amounts and other information on changes.

Student School Board Representative Update
MHS senior and Student Board Representative Jane Ragland presented the MHS update to the board including sports updates on state wrestling and state bowling and basketball.

2018-2019 School Calendar & Weather Related Lost Instructional Hours Update
With 5 full days of school lost- plus 19 additional hours lost- due to heat or cold weather and snow, there is a need to make up 3 full days due to our student hours accrued, said Superintendent Dr. Theron Schutte.
Dr. Schutte recommended the district add three student contact days at end of school year to move last student day to June 7.
To regain staff time lost, Dr. Schutte proposed extending the teacher contract by 15 minutes a day Monday through Thursdays in months or March, April and May.
The last teacher day, Monday, June 10.

2019-2020 Marshalltown High School Course Guide Additions
MHS Principal Jacque Wyant presented changes to the course guide including adding intro to criminal justice, and Senior Year Plus alternate assessment to show proficiency.
The board approved the additions.

Leaders of Learning: How District, School, and Classroom Leaders Improve Student Achievement” Board Book Study
The board and administrators continue with chapter 9 of the book study, which is the final chapter of the book.

Time Tracking Software Proposal
Paulette Newbold, Anthony Spurgetis, Randy Denham and Tammy Ellis, presented this proposal. This was a recommendation for a time clock solution for hourly employees, substitute teachers and additional payments.

The annual software cost proposed is $23,940 and there is a one time implementation and training fee of $11,000.  The recommendation is to pay for this with PPEL funding (allowable as non-instructional software). As a participating agency with US Communities purchasing cooperative the District can save about $1,000 per year by going through the existing procurement contract with Kronos.  The above cost includes an optional module for FMLA tracking.

Discussion was held on why this is needed. The goal is to have summer staff using it and then have it up and running full for hourly employees in the fall.
The board approved the purchase.

Health Insurance
Due to rising costs of healthcare, and plans that have been underpriced in the past, there is need to make some increases in the health insurance costs for all employees. Superintendent Dr. Theron Schutte said equity between plans and equality among plan costs are two main goals the board has given the district.

“We need to ensure that these plans are solvent and sustainable financially,” Schutte said.

Several teaching staff and retired staff  spoke on health insurance, asking the board to delay a decision until more details are presented.  There was clarification given to the concerned staff that the board was merely approving further direction to get true numbers on the cost increases and not approving the cost increases Monday.

The board approved the authority for the consultant (Mark Becker and Associates) to move forward with pricing of plans.

Reopening Voluntary Retirement Program
The board approved to reopen the voluntary retirement incentive program effective February 19, 2019 to March 8, 2019 – due to rightsizing of the TLC budget and changes to the voluntary 4 year old preschool program

Board Policies
First reading
204.10 (new 213-R1) Community Participation in Board Meetings – To come back before board a next meeting.
204.11 General Complaints by Citizens- Deleted- already covered in another policy
New Policy 213 Public Participation in Board Meetings – IASB policy- Adopted and waived second reading – presented at last meeting
New Policy 213.1 Public Complaints- IASB policy- Adopted and waived second ready – presented at last meeting
402.5 Public Complaints About Employees- Deleted – covered in another policy
703.5 (new 707.6) Finance Committee – Approved as amended – no changes since last meeting- Waived second reading.
New Policy 701.3 Financial Records – Presented at last meeting- IASB recommends- Adopted and waive reading.

Initial review
312.3-E1 Fringe Benefits-Administrators/Supervisors – Change to reflect current practice- To come back
New Policy 400 Role of and Guiding Principles for Employees- To come back (IASB recommended)
New Policy 411.4 Classified Employee Licensing/Certification- To come back (IASB recommended
New Policy 508.1 Class or Student Group Gifts – To come back  (IASB recommended)
706.1 Payroll  Periods- No changes- marked as reviewed
706.2 Payroll Deductions- Adjusted to reflect current practice and match IASB langage- To come back before board
New Policy 712 Technology and Data Security – from IASB- To come back
New Regulation 712-R1 Security Requirements of Third-Party Vendors Regulation- from IASB- to come back

704.2 Sale of Bonds- Removed- not necessary – Deleted
704.4 Gifts, Grants, and Bequests- Changed to mirror IASB- To come back
704.4-R Gifts, Grants, and Bequests-Regulation- Removed – deleted.
704.5 Student Activities Fund- Changes to mirror IASB- To come back

Closed session
The board then went into a closed session for the quarterly evaluation of the superintendent.

The next regular meeting of the school board will be at 5 p.m. on March 4 in district offices.

From Board President Bea Niblock
With health insurance being an agenda item at last night’s meeting, the board room was filled with employees wanting to express concerns and share personal stories in light of any changes that might be made.

‘In accordance with board policy, board members may not respond to your comments in order to comply with open meeting laws.’ That is stated before each meeting by the board president, but be assured that each board member listens intently and values the input of the public.

It is also good for audience members to remember that a school board meeting is a meeting held in the public. It is not a public meeting/forum. Spontaneous applause, whistling and verbal comments from the audience are not appropriate. The board has business to conduct.

The board values input from the community and takes each comment to heart. Board members are elected officials and want to hear what community members have to say in the proper setting with respect for all concerned.” – Bea Niblock

 

February 4, 2019 Board Meeting

5 Feb
Franklin

Speaking to the school board on February 4 is Franklin Elementary School Principal Tim Holmgren. Also presenting from left, are teacher leaders Amy Phillips, Mallori Ghent, Amanda Goings, Ashley Moeller and Teri Hungerford.

Franklin’s buddies program helps build connections among students

Personnel
For personnel items approved by the board, click here. One late addition to this list is the retirement of Rollie Ackerman, activities director with MHS at the end of the school year.

The personnel items included five more early retirements including:
Jeff Hoogensen, 7th grade social studies teacher at Miller- 28 years with district
Michael Eggleston- PE teacher at Fisher Elementary School-19 years in the district
Deborah Friday – 2nd grade teacher at Hoglan Elementary School – 19 years with the district
Elda Reyes, ELL teacher at Franklin Elementary – been with district with 15 years.
Leah Mattox, 6th grade teacher at Lenihan-  been with district 28 years

Franklin Elementary School Presentation
Franklin Principal Tim Holmgren, along with teacher leaders Amy Phillips, Mallori Ghent, Teri Hungerford,  Ashley Moeller and Amanda Goings, presented.
This meeting they decided to highlight the buddies program at Franklin, where students are paired with mentors two grades above them or serve as mentors to students two grades below them.

“They have opportunities to problem solve with the their buddy, they can learn with their buddy.” Holmgren said.

Other skills learned are academics, social skills and relationship-building. Kindergartners are paired with third grade buddies and 1st graders are paired with fourth grade buddies.

“They are always excited to go to buddies (time),” said fourth grade teacher Ashley Moeller.

Second graders are not involved in the buddy program, but they go to the Iowa Veterans Home every year which is a great way to work on their social skills.

Dual Language Program Iowa Assessment Results
Jon McKenzie, Director of Assessment &  Comprehensive Improvement from Central Rivers AEA  completed a program evaluation for the dual language program in Marshalltown.
He presented along with Rachel Inks, ELL Coordinator and Lisa Stevenson, Director of Instruction.
He talked about the differences between the dual language students and non-dual language students in the district.
Overall, McKenzie found there are no significant differences across grade levels.
“When looking at the differences of reading, math and science scores on the Iowa Assessments across students in the Dual Language program and students not in the Dual Language school who are all ELL students there is no differences in scores across grades, even though scores in these subject areas increase dramatically for all groups of students from the early grades to higher grades in late middle school to high school,” McKenzie said.
The district continues to work to improve the dual language program, Stevenson said.
Board Member Mike Miller said the district should do more work to promote the dual language program to differentiate it from other area school districts.

Marshalltown High School Roundhouse Phase II Budget Update
Architect Kevin Eipperle of  FEH Design presented this budget summary.
He said it appears they are on track to be in line with the $100,580 contingency fund to pay for change orders.

Marshalltown High School Roundhouse Phase II Change Order
The board approved the change order as presented.

Student School Board Representative Update
Jocelin Sharfnejda, America Dominguez and Jane Ragland presented an update on MHS.
They talked about the district speech contest, science bowl, boys swimming district meet and upcoming school activities.

2019-2020 Marshalltown High School Course Guide
MHS Principal Jacque Wyant presented this course guide for the 2019-20 school year including several new courses.
The board approved the course guide.

“Leaders of Learning: How District, School, and Classroom Leaders Improve Student Achievement” Board Book Study
The board and administrators continued discussion on the book with a focus on Chapter 8.

Depository Resolution
Paulette Newbold, Director of Business Operations, presented this document, which this is something the board is asked to approve annually.
The board approved the resolution.

Application to the School Budget Review Committee
Matt Cretsinger, Director of Special Services, said this is part of a consortium that shares administrative costs of Grandwood. Marshalltown’s cost is $2,766.24. Grandwood works with students with significant intellectual disabilities and behavior needs.
The board approved the application.

Board Policies
204.10 (new number 213-R1) Community Participation in Board Meetings – What the policy has been, changed from a policy to a regulation.  To come back for first reading
New Policy 213 Public Participation in Board Meetings- Model IASB policy for public participation in board meeting- To come back for first reading at next meeting.

First reading
605.4 (new 505.5) Graduation Requirements -Not revised since last time before board, Adopted and waived second reading
704 2-New Policy – Debt Management Policy – Adopted and waived second reading
701.5 (new 704.2-R1) Post-Issuance Compliance Regulation for Tax-Exempt Obligations (new and old) – no changes since last meeting,Adopted and waived second reading
Delete 701.5
703.3-R Financial Planning Calendar Adopted and waived second reading

Initial review
204.11 General Complaints by Citizens- Delete policy next meeting
New Policy 213.1 Public Complaints – IASB language – To come back before board
402.5 Public Complaints About Employees – Delete policy next meeting
701.3-Financial Records- New policy – Recommended by IASB – To come back
703.4 Fiscal Management-Performance Measures and 703.4-E Fiscal Management-Performance Measures will be deferred to a later meeting-
703.5 (new 707.6) Finance Committee- new number and significant changes- To come back
704.1 Local-State-Federal-Miscellaneous Revenue- No changes except for references – Marked as reviewed

The next regular school board meeting will be held on Monday, February 18 at 5 p.m. in the district offices.

The board will hold a special meeting on the district insurance plan at 5 p.m. on Wednesday, February 6.

20190204_163519

The first wrestling practice was held in the Allie Morrison Wrestling Room on February 4.

From Board President Bea Niblock
“Monday was the first day that wrestlers had practice in the new facilities of the Roundhouse.  Can you imagine the excitement that filled the room as wrestlers took to the mat? Setbacks from weather and supply delays made the use of the facility an even bigger reward.
The board received a budget update on the Roundhouse Phase II project from FEH Design at Monday’s meeting.  The latest change orders were discussed and approved. We are nearing completion of the project with the sincere hopes of finishing within the budget!
A new facility long overdue and within the budget!  What a success for this district!” – Bea Niblock

January 14, 2019 Board Meeting

15 Jan
mhs

Marshalltown High School junior Samantha Snyder, left, talks to the school board on January 14 as part of the MHS presentation. Snyder talked about the new Introduction to Education class at MHS which is preparing future teachers. Also pictured from left are MHS student Pablo Cuevas Montes, MHS Principal Jacque Wyant and MHS student Ariel Daniel.

New MHS class prepares future teachers

MHS Principal Jacque Wyant and students presented an update on MHS. The presentation showcased two new programs at MHS including Introduction to Education and Foods III. MHS students  Pablo Cuevas Montes and  Samantha Snyder talked about the new class Intro to Education.
“I’ve always wanted to be a teacher,” Samantha said. “I’ve really enjoyed this class.”
“I do want to become a teacher, that’s something I do want to pursue,” Pablo said.
Both Pablo and Samantha complimented MHS teacher Jaime Anderson for being a great teacher of this new class.
MHS student Ariel Daniel talked about the Foods III class taught by Alexa Hotopp. Ariel was able to get ServSafe certified as a result of Nutrition Director Lynn Large teaching it to the class.
Ariel also talked about other experiences in the class and the different types of foods they made.
“I learned so much and have the hands on experience to create my own twist or style on food,” Daniel said.
She has an interest in studying event management in college.
Mrs. Wyant also updated the board with this attendance center plan at MHS.

Public Hearing
A public hearing was be held for the sale of surplus technology equipment. This is for the sale of Mitel branded analog and digital phone handsets, controllers and various phone components from the district’s retired phone system.

Recognition – Poetry Out Loud
MHS sophomore Olivia Adams Zmolek recited two poems for the board including “On Virtue” by Philliss Wheatley and “The Poem You’ve Been Waiting For” by Tarfia Faizullah. Olivia is the Poetry Out Loud contest winner from MHS who will compete at the state contest in Des Moines on March 3.

Personnel items approved by the board are here.
Included were two early retirements for the end of the school year including:
Linda Russell-  Special education teacher at Miller. She will retire after 19 years of service to the district.
Mike Loupee – Science teacher at MHS – He will end school year with 21 years of teaching at MHS and has served as coach in several capacities including head MHS boys swim coach for 23 years.

Public Comment
Courtney Simons- MHS English teacher – talked about a district correction to IPERS withdrawals which affects her paycheck each month.

Student School Board Representative Update
MHS student Jane Ragland presented this update on MHS activities

Financial Literacy Course Requirement
Jacque Wyant, MHS Principal, and Eric Goslinga, MLA Principal and Director of Instruction Dr. Lisa Stevenson presented on this topic.
As a result of action from the 2018 legislative session there is a  new Financial Literacy graduation requirement beginning with the class of 2020.
Goslinga and MLA staff have come up with an online course to help meet the requirement in the immediate future.
“We’re hopeful that the online format that we created…is able to meet the Department of Ed standards,” Stevenson said.
The board approved the course of action by the district.

“Leaders of Learning: How District, School, and Classroom Leaders Improve Student Achievement” Board Book Study
District administrators and the board talked about Chapter 7 of the book.

Board Policies
First Reading
New Policy 605.4 Technology and Instructional Materials – No changes since last meeting – Adopted and waived second reading
605.9 (new 603.6) Physical Education –  Amended with IASB language – Approved as amended and waived second reading
New Policy 606.6 Insufficient Classroom Space – No changes since last meeting- Adopted and waived second reading
700 Statement of Guiding Principles- Amended with IASB language – Approved as amended and waived second reading
904.1(new 504.4) Public Student Performances by Students – Amended with IASB language -Approved as amended and waived second reading

Initial  review
605.4-R(new 505.5) Graduation Requirements – New number – Adjustments made on changes including Financial Literacy requirement – To bring back for first reading at next meeting
New Policy 704.2 Debt Management Policy – To come back before board for first reading
701.2 Transfer of Inactive Account Funds – Marked as reviewed
701.5 (new 704.2-R1) Post-Issuance Compliance Policy for Tax-Exempt Obligations (new and old) – Delete old 701.5 – new number replaces 704.2R1- Some changes – to come back before board.
703.1 Budget Planning – Marked as reviewed
703.3 Preparation of the Working Budget Document – Marked as reviewed
703.3-R Financial Planning Calendar – Some adjustments made on policy- to come back before board.

Board Work session
A board work session preceded the regular meeting on January 14 on the MHS athletics master plan.
FEH Architect Kevin Eipperle presented this document along with MHS Activities Director Rollie Ackerman.

The next regular meeting of the school board will be at 5 p.m. on Feb. 4.

There will be a board work session from 4 to 6 p.m. on Monday, January 28 on the topic of enrollment forecasting.

From Board President Bea Niblock
“We begin each meeting reading the district mission statement together and end each meeting listing the things that we have done during the meeting to make education better for the students in the district.  Each of those practices is to remind us of why we are there – students!
Having students make presentations to the board is always a plus.  At Monday’s board meeting, Olivia Adams Zmolek recited the poetry that she will recite at the state Poetry Out Loud contest on March 3rd.  Students from the high school shared thoughts about the Foods courses and the Intro to Education course.  And, Jane Ragland, student board representative, made a presentation about activities completed and upcoming events at the high school.
Hearing from students is the most pleasant way to get a feel for what is happening in our schools.  They make us all proud!” – Bea Niblock