The Board Report

Oath of Office

New board member Mike Miller took the oath of office, given by Board President Bea Niblock. Miller was appointed to the board to fill a vacancy.

Recognitions

Graphic Design project

MHS Art Instructor Kirk Niehouse talked about a recent graphic design project with two students, Dakota Sinclair (above left) and Michael Snyder (above right). Sinclair designed a bookmark and Snyder designed the banner with the theme “Is it Good for Kids?” as part of a project requested of Niehouse by Board President Bea Niblock. The banner is on display in the board room and the bookmarks were distributed to the schools.

Marching Band trip

MHS Director of Instrumental Music Bret Lee, Associate Director Brett Umthun and student Nate Harris, the senior drum major, presented about the MHS marching band trip to Arizona and the Fiesta Bowl parade, which was held over the holiday break.

“It’s something we’ll definitely remember for the rest of our lives,” Harris said.

Mr. Lee said the MHS students represented the state, school and band program with excellence.

MHS music department teachers Brett Umthun, left, and Bret Lee, right, join student Nate Harris, center, reporting on the recent marching band Fiesta Bowl trip to Arizona.

Presenting the Fisher Elementary School attendance center plan was, from left, Mary Pepper, Vicki Vopava, Jennifer August, Courtney Albee, Marcie Sienknecht and Myriam Montiel-Arrelano

Fisher Elementary Attendance Center plan

Fisher Principal Vicki Vopava and staff members Jennifer August, Courtney Albee, Mary Pepper, Marcie Sienknecht and Myriam Montiel-Arrelano presented the annual attendance center plan from Fisher.

The presentation talked about Sheltered Instruction Observational Protocol (SIOP) , the Comprehensive Literacy Model and professional learning surrounding these two. Mrs. Vopava said SIOP supports all students at Fisher.

The staff talked about directing instruction to students of different language levels in the same classroom.

Family Engagement Plan

Director of Equity and Learning Supports Matt Tullis shared this plan that is a result of an increased effort to get parents engaged in the work of the district. Portions of the plan come from ideas from a series of parent rallies held last year with a wide variety of parents who have given valuable input. The goal is not only to get staff more involved but also to build parent leaders in the district.

“We understand the importance of partnering with our families,” Tullis said.

The plan also calls for welcome centers/resource centers at Anson Elementary and Hoglan Elementary to start out.

There are several other aspects of the plan including looking at communication with families, transportation challenges, ESL classes for parents and professional development for staff. Tullis said this engagement work is ongoing.

Safe Schools Update

Mr. Tullis, Superintendent Dr. Marvin Wade, Buildings and Grounds Director Rick Simpson and Architect Dave Schulze gave an update on projects in regards to safety including safety and security vestibule work at Hoglan, Franklin, Woodbury and the Marshalltown Learning Academy, which have been behind schedule.

Dr. Wade and Mr. Tullis talked about ALICE training for staff, which will be on Jan. 29 during a staff in-service day. ALICE stands for Alert, Lockdown, Inform, Counter and Evacuate on dealing with a threatening intruder.

Instructional Support Levy

The board approved the resolution to continue the participation in the Instructional Support Levy Program for another five years.More information on this program is in President Niblock’s report below.

Bid Recommendations for Chromebooks

The board approved the purchase of 195 Dell Chromebooks from Hypertec Direct of Scottdale, Arizona for $43,485 as presented by Technology Director Jeff Weinberg. They will be issued to teachers throughout the district, since there is a need for staff to be able to have interactive instruction with students in the district who have Chromebooks.

Board Room Audio Visual

Mr. Schulze and Mr. Simpson presented the revised recommendation on this project after value adjustments for the board room audio and visual upgrades. The board did not approve the project of $64,855 from Tri-City Electric Company of Davenport, Iowa, with 5 votes against the project and 2 for it.

MCSD Equity Project at Woodbury Elementary

Mr. Schulze and Mr. Simpson presented the Woodbury project as substantially complete. The project upgrades included restroom remodeling, stage removal, food service serving kitchen development, delivery loading dock installation and other related equity upgrades to the facility. The board approved the project as substantially complete.

For personnel items, click here.

Board Policies

New Board Policy – 504.33 – Life Threatening Allergies

MHS nurse Renee Mathews and Rogers Elementary nurse Stacey Tool-Crawford nurse presented a new policy titled Life Threatening Allergies.

There are 51 students in the district with life threatening allergies. The nurses want a standardized policy in place throughout the district. The board will bring this policy back as a first reading. Click here to view the proposed policy.

905.1 – Community Use of School Facilities – Adopted as first reading, waived second reading.

905.1-R2 – Fees for Use of School Facilities – Approved as amended, waived second reading.

905.1-R3 – Regulations Concerning the Use of School Facilities – Approved as amended, waived second reading.

201.8 – Vacancies – Policy updated with new statute to have opportunity for election. Approved as amended, waived second reading.

The next regular meeting of the board is planned for Feb. 1 in district offices.

From Board President Bea Nibl0ck

“At Monday’s board meeting, the board voted to continue the district’s participation in the Instructional Support Levy (ISL) program for the next five years. Nearly all school districts in the state have an ISL. This levy will generate approximately $2 million annually to increase the spending authority of the General Fund.

The General Fund is the primary fund that supports the teaching and learning for our students. The district could not continue to offer the current level of programming for students without this additional spending authority.

The ISL will allow the district to continue to offer a comprehensive program to all students.” – Bea Niblock

Mike Miller

Board selects Mike Miller as new member 

The MCSD Board of Education selected Mike Miller to join as the newest board member. Miller will serve until fall 2017, which is the remaining term left after the recent resignation of Jennifer Wilson.

Miller, a Marshalltown native, is President and CEO of RACOM in Marshalltown.

Miller told the board he was honored by their selection Tuesday. The board conducted interviews with six candidates over the course of two nights and made a decision on Tuesday.

Thanks to all the candidates who gave of their time to this process.

From Board President Bea Niblock

“After two evenings of interviews, the board of directors is once again complete. Thank you to the board members for their time commitment and diligence in working the process.

The board was fortunate in being able to interview 6 candidates from the community. The recent interest is unprecedented in past year’s board elections. It is a great thing that so many people are interested in what is happening in this district.

The process of open interviews made the process transparent to all. And with the first ballot, Mike Miller was selected to serve the remaining time of the vacant position. He will be seated at the January 18^th meeting. Congratulations to Mike!” – Bea Niblock

Jan. 4, 2016 meeting

MHS Health Careers Club trip

Marshalltown High School Dean of Students Dan Terrones talks to the school board about a Health Careers Club tip to San Antonio, Texas slated for February. Also presenting as part of the group were students, from left, Carina Magana, Samantha Lammert and Norma Ibarra.

The Marshalltown High School Health Careers Club, led by Dean of Students Dan Terrones, was approved for an out-of-state trip by the school board.

The club’s leadership team of students will travel to San Antonio, Texas in February where they will visit a health careers high school, learn more about care for veterans and visit some tourist sites.

“It will be a great learning experience for the kids,” Terrones said.

Nine students and two adult chaperones will be on the trip, which is paid for by Central Iowa Healthcare, a partner of the club. The group will travel by van to San Antonio. In accordance with policy, the board must approve all school-sponspored out of state trips.

Board room audio/visual updates

The board received an update on the board room audio and visual update project. Buildings and Grounds Director Rick Simpson and Architect Dave Schulze brought forth some cost-saving measures for the project. This was an information item only with the item expected to come back to the board for possible action at the Jan. 18 meeting.

The Jan. 4 board meeting was abbreviated in order to start candidate interviews for the school board vacancy.

For personnel items, click here.

Extended Learning Program teacher Deb Christenson talks to the school board about the Hour of Code at the Dec. 21 meeting. Also presenting to the board were Franklin fourth grade students Adrian Juarez, left, and Ava Lucas.

Recognitions

Extended Learning Program Teacher Deb Christenson and Franklin Elementary School fourth graders Adrian Juarez and Ava Lucas presented on the Hour of Code. Elementary students throughout the district took part in the computer coding earlier this month. Adrian and Ava conducted a demonstration for the board on coding.

For Personnel items, click here

Iowa School Report Card

Superintendent Dr. Marvin Wade talked about the Iowa School Report Card, which was called for by the 2013 Legislature.

The card was released by the Iowa Department of Education last week via a website (click here for website). He went over the format of the site and how much of the information can be accessed.

“There’s a lot of data on the report cards,” Dr. Wade said.

Dr. Wade said the next step is to figure out how to use this information for the continuous improvement throughout the district.

Super News

Dr. Wade gave his regular overview of his activities, which included dozens of meetings in the schools and community.

Urban Education Network and Iowa Association of School Boards Annual Conference

Dr. Wade, board member Sean Heitmann, and Board President Bea Niblock spoke about their experience at the conference, which was held in November.

Instructional Support Levy

Director of Business Operations Brian Bartz said the Instructional Support Levy has been approved every year. This resolution is proposed for five years.This generates over $2 million a year to be used for general fund purpose. A public hearing on this levy is planned for the Jan. 18 meeting. The board approved the resolution to support the Instructional Support Levy and move forward. 

Board Room Audio and Visual

Director of Buildings and Grounds Rick Simpson and Architect Dave Schulze presented on this topic to make visual and sound improvements in the board room. Two companies submitted proposals for the project. The recommended action from the architect was a total contract award of $65,250 to Tri-City Electric Company of Davenport, Iowa.

The motion for approval died for lack of a second from the board. Buildings personnel were asked to make some adjustments on the cost to bring it down. There was also a concern from some board members that only four board members were in attendance Monday and they haven’t seen a recent facilities plan. There is a plan to have a special board work session to learn more about the facilities plan.

Polices 

905.1 – Community Use of School Facilities – Last two paragraphs on ICN need to be deleted, will be brought back.

905.1-R1 – Application for Use and Approval – Marked as reviewed.

905.1-R2 – Fees for Use of School Facilities – Increases in hourly rate schedule, will be brought back to board.

905.1-R3 – Regulations for Use of School Facilities – Proposed additional items, to come back.

905.1 –R4 – ICN Room Use Regulations – Policy eliminated by board. (no longer in use in district)

201.8 – Vacancies – Iowa Code language added to policy, to be brought back.

From Board President Bea Niblock

“We find ourselves a day away from winter break – a well-deserved respite from the work that each of you do each day. Travel safely on your journeys and come back to us rested and ready to tackle the challenges and joys that each day brings.

May each of you find the peace and tranquility that this season offers. Wishing all of you a joyous holiday and the most memorable of new years.” – Bea Niblock

Miller Middle School Counselor Angie Radcliffe speaks to the board on Dec. 7 about why she nominated Marshalltown High School Counselor Lydia Arevalo, left, for the Iowa High School Counselor of the Year Award.

Recognition

Marshalltown High School Counselor Lydia Arevalo was recognized by the board for her Iowa High School Counselor of the Year award from the Iowa School Counselor Association. Arevalo was nominated for the award by Miller Middle School Counselor Angie Radcliffe, who was also in attendance at the meeting.

“She goes above and beyond for (students) a lot ,” Radcliffe said of Arevalo.

For Personnel items, click here.

Included in the personnel items was the retirement of Becky Judge as attendance secretary. She has been with the district for 11 years

“We will miss what she’s done for the students of our district,” said Director of Human Resources Lisa Koester.

Rogers Elementary School Attendance Center Plan

Dr. Mick Jurgensen presented the annual attendance center plan from Rogers Elementary School to the board. 

Principal Dr. Mick Jurgensen presented his annual report on Rogers Elementary School to the board. The two main goals at the school include increasing reading and math achievement. The school is also heavily involved in Sheltered Instruction Observation Protocol (SIOP)

“A culture of SIOP definitely does exist at Rogers,” Jurgensen said.

While the grant for Rogers University (summer program) has ended, the school and other community partners are looking at ways to continue the successful program into year 6.

Jurgensen described the Rogers staff as unified, dedicated and hard-working. “We are completing our 137^th year at Rogers with optimism and energy,” he said.

Teacher Leadership and Compensation

Dr. Susan Pecinovsky shared the new website for TLC, which is in progress. It will be linked from the Marshalltown Schools website.

The goal of TLC is to increase student achievement by strengthening instruction and retaining highly-qualified teachers.

Pecinovsky said the district would not be as far as we are in professional learning without TLC.

Vision Marshalltown

Superintendent Dr. Marvin Wade talked about this community group, which has formed to take Marshalltown to the next level in many ways. The overriding theme of the group is “Marshalltown is primed for growth, ready to emerge and position for success.”

The Vision Statement of the group includes…

By the year 2020, Marshalltown will:

1. Showcase exceptional educational opportunities.
2. Offer a wide array of housing options and opportunities for families to reinvest in neighborhoods.
3. Have and convey a culture of pride and respect, with a reputation as a great community in which to live, work and play.

The school board members voiced their support for this Vision Marshalltown group, which also includes School Board President Bea Niblock.

Urban Education Network and Iowa Association of School Board convention report

The board shared reports of these meetings held last month. The new board members said much was learned at the convention.

Finance- Budget Cycle

Director of Business Operations Brian Bartz said the budget process is continuous. The certified budget is due April 15, 2016. He said the tentative approval date of the budget will be at the April 4, 2016 meeting.

Roundhouse Fundraising

Dr. Wade said the Design Advisory Committee met last week and talked about the Roundhouse Phase 2. Phase 1 of the Roundhouse is done and Phase 2 includes the building of an auxiliary gym and wrestling room.

Fundraising is ongoing for Phase 2.  The committee remains fully committed to moving ahead with Phase 2.

Fundraising co-chair Gary Schaudt gave the board an update and said they have raised $2.65 million of the $3.85 million for Phase 2

“We are about 70 percent to goal, we are continuing to fundraise,” Schaudt said.

Policies

504.14-E-3 – Harassment –Students (Student Handbook Provisions)- Changes accepted, waived second reading

409.3-E1- Licensed Employee Family and Medical Notice to Employees- Marked as reviewed

505.7 – Fee Waivers- Marked as reviewed

904.2 – Sales Promotion Prohibited- Marked as reviewed

905.1 – Community Use of School Facilities – Remove ICN paragaphs (last two paragraphs) – Policy will come back to the board

Board resignation

President Bea Niblock announced the resignation of board member Jennifer Wilson, effective immediately.

District Attorney Rex Ryden is in talks with the Secretary of State’s office to see how the district needs to proceed on filling this vacancy. Legislation that was passed this past year has changed this process.

Wilson served for six years on the school board and had two years remaining on her term second four-year term.

Next meeting

The next regular board meeting is scheduled for 5 p.m. on Dec. 21 in district offices.

From Board President Bea Niblock

“At each board meeting a quote is presented for those in attendance to think about. Monday’s quote was from Carl Rogers. “The only person who is educated is the one who has learned how to learn and change.”

The Marshalltown Community School District board of directors is definitely learning. Six directors attended the Iowa Association of School Boards convention in Des Moines in mid-November. Three began sharing their learning with everyone at Monday’s meeting. Three more will share their learning at the next meeting.

It’s one thing to learn new information, but it’s even better when you can share that new learning with others. A wealth of knowledge is coming back to this district to make the Marshalltown district an even better place for staff and students.” – Bea Niblock

Miller Middle School Student Council members talked to the School Board during the Nov. 16, 2015 meeting. Addressing the board, from left, were, Kaylee Foth, Kaci Uhde, Carson Beals, Hunter Youngblood, Mackenzy Scales and Donovan Gavagan.

Recognitions
Miller Middle School Student Council members updated the board on many of their activities. The group talked about their community service, their roles on the council, events they have hosted and leadership skills they are learning. The group made the transition from a club to a council, which is now student-led.

Students speaking on behalf of the council at the meeting were Kaylee Foth, Kaci Uhde, Carson Beals, Hunter Youngblood, Mackenzy Scales and Donovan Gavagan.

Central Office Management Responsibilities
Superintendent Dr. Marvin Wade gave an overview of the responsibilities of Central Office management staff. He said many of these duties revolve around strategies of the Strategic Action Plan.

Many of the broad duties of Central Office management staff can be found here.

Super News
Dr. Wade gave an overview of his work the past two weeks to move the district forward. This work included visiting all of the schools, meeting with business leaders, meeting with other superintendents and much more. He also talked at length about the Professional Learning Day held on Nov. 13, which received positive feedback from staff. This Super News will be a monthly agenda item during board meetings moving forward.

Application to School Budget Review Committee
Director of Business Operations Brian Bartz said this is an application for 2015 Modified Supplemental Funding for Open Enrollment Out and Limited English Proficiency Instruction Beyond Five years.

The total Modified Supplemental funding is $1,434, 267. The request was approved by the board.

Application to School Budget Review Committee
This if for Special Education Administration Costs associated with the River Hills Consortium Program for 2016-17.

The application is for $2,810.18. The board approved the application.

Hoglan Elementary School 2015 Upgrades
Director of Buildings and Grounds Rick Simpson and District Architect Dave Schulze of TSP presented to the board.

This project at Hoglan involved storm water control and the addition of air conditioning. The project is now substantially complete and was led by general contractor Hay Construction of Marshalltown.

The board approved the project as substantially complete. 

Board Room Audio and Video
Mr. Simpson and Mr. Schulze talked about this item. This proposed project is in the works to allow for better audio and visual equipment to be in place in the board room, especially during board meetings. This equipment would enhance the ability to hear the meetings for guests and the people watching the broadcast and allow for better interaction between the board and guests.

They talked about the set up in the board room, the equipment and options for the board. The scheduled receipt of proposal date is Dec. 14, with possible installation over the holiday break.

The board approved the scope of work, budget, and implementation schedule for the audio/visual upgrades to the board room and will await proposals.

Board Policies

409.3-R2 – Licensed Employee Family and Medical Leave- No changes- marked as reviewed.

504.14-R – Harassment- Student (Investigation Procedures) – Accepted policy as amended, waived second reading.

802.7-R – Energy Conservation Guidelines – Accepted policy as amended, waived second reading.

409.3R1 – Licensed Employee Family and Medical Leave Regulations – No changes, marked as reviewed.

504.14E3 – Harassment- Students (Student Handbook Provision) – Changes made, will be brought back before board. 

Personnel
For personnel items, click here.

The personnel items included the early retirement of Director of Human Resources Lisa Koester, effective on May 31, 2015.

“I’ve loved every minute of it,” Koester said of her career with Marshalltown Schools.

Board President Bea Niblock thanked Mrs. Koester for her service.

Committee reports
The board reported on committee meetings they have been involved in recently including the Equity Committee, School Improvement Advisory Committee, Roundhouse Art Committee and Audit Committee.

Work Session
The board then went into an open work session to talk about the Superintendent evaluation process.

From Board President Bea Niblock
“American Education Week is November 16-20. It is the 94^th annual celebration of our outstanding public schools. The theme is “Great Public Schools: A Public Right and Our Responsibility.” Having been in education for 41 years, I believe that there is nothing greater than public schools.

The school board offers a tremendous thank you to teachers, support staff and administrators for the diligent work that they do each and every day to provide the best possible education for the youth of our community. Your drive and your dedication to that purpose are most appreciated. Please understand that the Board of Education supports your work and thanks you for your efforts.” – Bea Niblock

Marshalltown High School Student Resource Specialist Scott Johannes spoke to the board along with MHS students who attended a recent Latino Youth Summit. Pictured are, front row, from left, Jenny Chavarria, Martha Ortiz, Johannes, Irene Castellanos and Luis Ledesma. Back row standing is Carlos Dorado.

Recognitions

Scott Johannes, Student Resource Specialist at Marshalltown High School brought students who took part in the Latino Youth Summit at the University of Iowa. Speaking at the meeting were Irene Castellanos, Jenny Chavarria, Carlos Dorado, Luis Ledesma and Martha Ortiz.

They talked about goals such as helping out in the community, learning more about colleges and careers and other activities they have planned. The group is tentatively named the MHS 4H Club and there is a focus on building leadership.

Lenihan Intermediate School Attendance Center Plan

Lenihan Intermediate School Principal Kyle Young presented the annual Attendance Center Plan from Lenihan to the board. He said they are focused on four main terms in their work at the school, which are: Connected, Accountable, Tolerant and Safe. (CATS).

“A lot of what we do is centered around these four terms,” Young said.

Young also shared 2014-15 Iowa Assessment scores and goals in literacy and math. He also spoke on the Lenihan Action Plan to boost student achievement.

Student Enrollment Count

Director of Human Resources Lisa Koester presented the certified enrollment figures for the 2015-16 school year. The report indicates there are 5,322 students in the district, which is down 65 students from the previous year. Koester said when looking at recent enrollment numbers, the district’s enrollment numbers are considered steady by the state.

There was also a lengthy discussion on open enrollment numbers, especially the open enrollment out figure.

To see more enrollment figures shared at the meeting, click here.

Sample Individualized Education Plan

Director of Special Services Matt Cretsinger presented a sample Individualized Education Plan to the board to help them become more familiar with the work of teachers in special education. Each special education student in the district has an IEP to guide the district in providing services to meet their needs.

Strategic Action Plan

Superintendent Dr. Marvin Wade gave an overview of the Strategic Action Plan. To view the plan, click here.

The plan process began with community meetings and other meetings to narrow the focus of the plan. The plan was approved in March 2012 by the board. The plan’s one main goal is to increase student achievement. Dr. Wade talked about the objectives under the goal and some of the indicators under these objectives.

The plan was originally set up to run through June 2015, but this past year it was extended one more year. The extension was due to state indicators to be released in the next year and the new state assessment to come on board next year.

Board Policies

310.4 – MCSD Organizational Chart – The policy was put on hold. At a future board meeting, the Central Office Administrators roles and responsibilities will be presented.

802.7-R- Energy Conservation Guidelines – Changes made on policy, more may need to be made, will be brought back.

504-14-R – Harassment – Student (Investigation Procedures) – Changes made, will come back at next meeting for first reading.

409.3R2 – Licensed Employee Family and Medical Leave – Definitions.  – Marked as reviewed

504-32-R – Special Health Services for Students- Administrative Rules – Changes made, to be brought back

Personnel items

For Personnel Items approved at the meeting, click here.

Communications

Andrew Potter, Communications Director, said the MHS girls will compete at the state swim meet this weekend at the Marshalltown YMCA-YWCA. Included in the state-qualifying group is Raechel Hannam who broke a school record in the 100 breaststroke last weekend in Johnston. Other state qualifiers include Emily Vest, Shakira Herrera, Zoe Beals, Taylor Hrabak and Lena Sporing.

Also, the MHS drama department will perform the fall play “Almost, Maine” this Friday and Saturday at 7 p.m. in the MHS/Community Auditorium.

From Board President Bea Niblock

At the end of each meeting we ask the question, “What have we done tonight to enrich the education of our students?”

Included in board member comments were a variety of things. Students who attended the Latino Youth Summit at the University of Iowa in October made a short presentation of the knowledge that they brought back to the district and how they were translating that into community service and exploration of careers. We hope that anyone who attends a training brings information back to our district that enriches what we do.

Also mentioned was the learning that occurs when volunteers work in our buildings – learning to the students and to the volunteers alike. A small group of Emerson/Fisher employees are reading with students at Lenihan Intermediate School. It’s a win-win situation with both students and volunteers being enriched. Volunteers in the buildings help spread the word into the community of the great learning that is going on each day.

What story can you share with the board about how our students’ lives are being enriched? – Bea Niblock

Recognitions

Mary Abbe, secretary at Woodbury Elementary School who is in her 42nd year, was honored by Woodbury Principal Anel Garza at the start of the meeting.

Woodbury Elementary School Principal Anel Garza, left, honors secretary Mary Abbe during the Oct. 19 board meeting.

“She knows everything about our school,” Garza said. “She knows all the students, their parents and their grandparents.”

Mary received a standing ovation from the board and guests at the meeting. She said she loves the staff, which is why she has stayed at the school. Several members of the Woodbury staff were at the meeting to show their support.

Golf video

Lucas Johnson, Marshalltown High School boys’ golf coach and Miller Middle School teacher shared his video of the golf team.

Johnson thanked the local golf courses for their support of the team and said the team had a great season. To view the video Johnson produced, click here.

Continuous Learning Calendar Committee

Arlene McAtee gave an update on the work the committee has been doing. She said the committee is looking at a different type of break schedule which would include more frequents breaks of length and a shorter summer break to help cut back on summer learning loss.

There are 24 members of the committee who meet monthly. The members include parents, representatives from community groups, teachers, school board members and administrators in the school district.

The next step the committee will take is to interview 10 districts across the country which have been successful in implementing a continuous learning calendar. The board confirmed they want the committee to continue its work and come back to the board for a recommendation in March 2016.

Board President Bea Niblock asked them to also interview those districts that were not successful with this continuous calendar implementation. President Niblock said many community members would like to have public forums on this topic as well.

New board members Ben Stansberry and Ross Harris would like to serve on the committee and board member Kendall Derby will remain on the committee as well.

Medicaid

Matt Cretsinger, director of special services with the district, gave an update on Medicaid reimbursements. Cretsinger talked about the claiming process and who is eligible to receive Medicaid.

“We continue to show an increase in reimbursements over the years,” he said.

IASB

Mary Jane Vens, of the Iowa Association of School Boards, talked to the board about what IASB does and how it can assist board members.

Vens had the board members write down what their greatest accomplishment would be 8 years from now and two hallmarks of this board. Most board members talked about the goal of increasing student achievement.

Supplemental Education Services

Dr. Susan Pecinovsky, associate superintendent, updated the board on what supplemental services are available to elementary students and how they qualify for these services. This was an information item only.

Data Access

Lisa Koester, director of human resources, presented educational data available to board members, which is quite extensive. She focused on how to navigate certain websites. One site being the Iowa Department of Education website, where anyone can access the  public reporting website for testing data, demographics, enrollment, financial information and more. The second website she focused on was the district website and how to access board policies. The third website she displayed was the Iowa Association of School Boards site.

Annual Report to Community

Andrew Potter, communications director, presented the annual report to the community, which is part of the Fall newsletter. It will be printed and distributed later this week at the schools and several community locations including the Fisher Community Center, Marshalltown Public Library and Albion Public Library. The report will also be available on the MCSD website.

Demolition at the Rogers Elementary School site and demolition of 317 Columbus Drive

Rick Simpson, director of Buildings and Grounds and Dave Schulze, district architect with TSP, presented to the board on the demolition of homes in the Rogers Elementary School area and also the demolition of the former district office.

Simpson said this has made the Rogers site safer and opens it up for future school projects. For photos of before and after work on the projects, click here.

The board accepted the projects as substantially complete.

Anson Elementary Equity Remodeling

This project included restroom remodeling and addressing accessibility issues. The board approved the project as substantially complete.

Boardroom audio and visual

A discussion was held regarding the audio/visual presentation of the board room. Schulze and Simpson spoke to the board on this issue to attempt to fix some problems in the board room regarding sound and display of items being discussed. Schulze said the proposed cost of the improvements is estimated at $20,000.This was a non-action item with a formal proposal planned to come before the board in November.

Board Policies

603.12 R- Electronic Resources and Electronic Mail Appropriate Use Regulation – Marked with a review date.

310.4 –MCSD Organizational chart– The current district chart was passed out to the board.

204-5 R- Organizational Meeting Procedures– Marked as reviewed

705.4 – Receiving Supplies and Equipment – Marked as reviewed

802.7-R – Energy Conservation Guidelines– Central office staff to prepare draft on this and will be brought back to the board.

Personnel

For personnel items, click here.

The board then went into closed session for a superintendent evaluation. The next regular meeting of the board is planned for 5 p.m. on Nov. 2 in district offices

From Board President Bea Niblock

“The board had the opportunity to have Mary Jane Vens, Board Development Director for the Iowa Association of School Boards (IASB) make a presentation to them during the board meeting. During this presentation she explored the board’s direction, goals and teamwork. Ms. Vens gave the board her insight and provided us with suggestions for working together for the common good of the students in the district.

Our board is a working and learning board. Not only does the board have the charge to be a visionary team, but to provide effective leadership for quality instruction and high, equitable student learning and to foster a culture that enables excellence and innovation. To that end, the board will spend time together learning, planning, growing and leading. “ – Bea Niblock

Hoglan Elementary Principal Amy Wiliams, left, and teacher Lindsay Stanton present to the school board on Oct. 5.

Recognitions

Hoglan Elementary School Principal Amy Williams and teacher Lindsay Stanton talked about the Hoglan Garden. Every student in the school was part of the planting project last school year. Many students helped water and care for the garden over the summer and were able to take home some of the food.

“We will look to expand the garden next year,” Stanton said.

Art Institute of Chicago

Marshalltown High School Art Trip

Marshalltown High School art teacher Kirk Niehouse was given approval by the board for an art trip to Chicago planned for Oct. 24. The one-day bus trip will take students and chaperones to the National Museum of Mexican Art and the Art Institute of Chicago. The students will also visit “The Bean” at Millennium Park and have dinner at Navy Pier while in Chicago. All out-of-state school trips must be approved by the board.

Hoglan Elementary Attendance Center Plan

Hoglan Principal Amy Williams presented the annual report to the board along with Hoglan staff Deb Moore, Lacie Moore, Lindsay Stanton and Sara Nichols. Hoglan serves 369 students with 45 percent being English Language Learners. Hoglan has had an influx of Southeast Asian students in recent years and has a bilingual language assistant this year to help serve many of these students and families.

Hoglan staff talked about several initiatives at the school including Sheltered Instruction Observation Protocol (SIOP), Language Literacy Framework and more. They also talked about several ideas used to increase parent involvement. The presentation also featured video clips from students and staff at Hoglan.

Student Certified Enrollment Count

Lisa Koester, Director of Human Resources, explained that the official student enrollment count has yet to be determined. The numbers are still in transition between districts as reconciling needs to be done between districts.

Insurance Dividends Report

Bobby Shomo from Shomo-Madsen Insurance (EMC) presented a dividend check to the Marshalltown Community School District for $52,281. “The school has done a really good job with our safety program,” Shomo said.

Special Education Deficit

Matt Cretsinger, Director of Special Services, talked about the current special education deficit of $1.37 million. He said schools have to recover over-expenditures due to lack of state and federal funding for special education students. This is typical of many school districts in the state.

The board approved to seek authority from the School Budget Review Committee for additional spending authority.

Budget Preparation Process

Brian Bartz, Director of Business Operations, talked to the board about this process. He described how the district is funded on a per student basis. He also gave the board a brief overview on how the budget is built. Superintendent Dr. Marvin Wade said building the budget is a year-long process and the board will receive updates on the process periodically.

Board Policies

603.4 – Education Program – Accept policy as amended and waived second reading

603.5 – Textbook/Resource Selection – Minor changes accepted and waived second reading

603.6 – Instructional Materials Selection – Deleted a line , approval dates moved. Approved as presented and waived second reading

603.7- Outside Resource People – No changes, marked as reviewed

603.8 – Academic Freedom- No changes, marked as reviewed

603.8- R – Academic Freedom – Changes recommended, Marked reviewed as amended

603.12 E1 – Internet Access/Permission Letter to Parents or Guardians-  deleting this policy – No longer need this form as it is in handbooks and at registration.

603.12-R – Internet and Electronic Mail – Appropriate Use Regulation – Changes to be made, will be brought back for first reading.

700 – Statement of Guiding Principles – Marked as reviewed

701 – Financial Accounting System – Marked as reviewed.

Miscellaneous

Committees – Board members were asked to send Board President Bea Niblock the top 5-6 choices for committees to serve on. Board members should plan to be on at least 3 committees.

Niblock said at the end of the each meeting she would like board members to talk about the difference being made in the lives of kids at each meeting. Board Vice President Janelle Carter mentioned the Hoglan Garden and art trip as examples of those differences made.

For a list of personnel items, click here.

From Board President Bea Niblock

“September’s election has put a far different group of people around the board table. The October 5th meeting was the first meeting that all of these people gathered to blend their abilities. To this new board, let me say that I am excited to see how we can make a difference in the lives of teachers and students.

To those past board members who no longer occupy seats at the table, let me thank you for your many years of service to this school district. Those members gave many hours of time and effort and shared their abilities with all of us in their service.

Being a board member is a difficult job that you love. The tough decisions are balanced with the successes that we see throughout the district. So to those folks sitting around the board table now, I say lace up your shoes. It’s going to be the ride of your life. But, the rewards of watching a hardworking staff helping students succeed each day will be your blue ribbon.”

– Bea Niblock

Recognitions

Marshalltown High School students Sydney Grewell and Nate Harris presented information on Homecoming week, which is underway at MHS. For more information on Homecoming week, click here.

MHS students Sydney Grewell, left, and Nate Harris spoke to the board about Homecoming week.

MHS teachers Mike Lazere and Scott Smith talked about the STEM Camp held at the high school this past summer. It was a big success for area youth. “The hope is to continue this,” Smith said

Roundhouse Public Art Project

Mary Giese of the Marshalltown Public Art Committee (M-PAC) talked about a grant they received for a significant art piece for the Roundhouse from Iowa Great Places. A total of $100,000 is designated for a piece of art and $125,000 for enhancements such as light poles, banners and seating. Both are paid for through the grant.

Proposals for artists for the project are expected to draw interest from around the country. Construction completion and installation of the art piece is expected by Jan. 1, 2017. This piece will be on loan to the Marshalltown Community School District. The board approved the proposed Request for Qualifications.

Iowa Youth Caucus

Tom Swartz presented information on the Iowa Youth Caucus, which will be Nov. 19 at Marshalltown Community College. Both political parties will be there to show what caucus night is like so youth can be educated on the process.

Anson Elementary Attendance Center

Anson Principal Ronnie Manis, along with school staff members Kim Hurley, Jennifer Estabrook and Jennifer Janssen presented the school’s Attendance Center plan to the board. Anson serves 350 students in the district. Manis said they have four focus areas this school year including Instructional model (Sheltered Instruction), Math, Language Literacy Framework and increasing parent involvement.

ACT Scores

Associate Superintendent Dr. Susan Pecinovsky presented on the ACT scores. “We have showed gains across the board and with our composite score, Pecinovsky said. The number of students taking test showed a decline and the district is looking at ways to increase participation. For more details on the ACT scores click here.

District in Need of Assistance and School in Need of Assistance

Pecinovsky presented information on this. From the district perspective, the Annual Yearly Progress was missedin reading and math, with the benchmark being 100 percent of students being proficient. Pecinovsky said there has been growth in the numbers but there is still work to do.

Election of Director to AEA 267

Board approved nomination of David Giese as our director to the AEA 267 Board of Directors.

Miller Handbook-

Changes the Miller Middle School handbook were presented by Director of Human Resources Lisa Koester. The changes dealt with a selection of classes that earn high school credit at Miller. The board approved the changes.

Appointments

For 2015-16 school year, the board:

– Appointed Brian Bartz and secretary/treasurer for the district.

– Appointed Cartwright Druker & Ryden as school’s attorney.

(Rex Ryden as collective bargaining counsel spokesman)

– Appointed Ahlers & Cooney PC as additional legal counsel for selected legal issues.

– Appointed TSP as architect of record.

Depository Resolution – Brian Bartz

The board approved the financials institutions eligible to receive public funds and the maximum amount that can be kept in these institutions.

Annual Treasurer’s Report 

Brian Bartz gave the certified annual report.  “The district is in good financial shape moving forward,” Bartz said.

The board accepted the report as presented

Policies

502.7 Student Conduct in Extra-Curricular Activities – Approved as amended- waived second reading.

601.2 – School Calendar – Marked as reviewed

601.3 – School Day – Approved new policy (from IASB template) and waived second reading

602.10 – Federal Programs – Marked as reviewed

603.4 Homework – Changes suggested – will be brought back for first reading

603.5 – Textbook selection- Change this to textbook/resource selection in name and body of policy. Will be brought back for first reading

603.6 – Instructional materials selection – Changes to be made – will be brought back for first reading.

Communications

Andrew Potter reminded the board of the community feedback meeting at 5:30 p.m. Tuesday, Sept. 29 at the MHS library.

For personnel items, click here.

New board members are cheered on after being sworn in.

Election Results

Bartz presented an abstract of votes and noted the four new members who were elected as a result of the Sept. 8 election. Bartz then gave the oath of office to the new board members including Janelle Carter, Ross Harris, Sean Heitmann and Ben Stansberry.

The 2014-15 board adjourned. The seating of the 2015-16 board was then held, along with a call to order and a roll call of all of the members

Election of President and Vice President

After being sworn in, the board elected Bea Niblock as president and Janelle Carter as vice president. Niblock thanked the outgoing board members for their service. She also said she was appreciative, humbled and honored to be chosen to lead the board.

Brian Bartz swears in new Board President Bea Niblock.

From outgoing Board President Kay Beach

“It has been an honor and a privilege to serve on the School Board for the past eight years; I care deeply for this community and for all the children growing up here.  I believe that a sound education is the surest pathway out of poverty and that strong public schools are the best way of providing that path.  I am grateful to all those who continue to ‘nurture students to become personally and intellectually empowered for citizenship in a changing world.’” – Kay Beach

Susan Fritzell, MHS teacher

Recognition

Marshalltown High School extended learning teacher Susan Fritzell was recognized for being the recipient of the Iowa Soil Conservation Teacher Award from the Iowa Soil and Water Conservation Districts.

Transportation Van Purchase

Don Meyer, transportation director, presented van bids to replace a van that has 178,095 miles and transports students to River Hills (special education school in Cedar Falls) each school day. The board approved the bid for a 2015 Dodge Grand Caravan for $22,554 from Ken Wise of Marshalltown. The older, high mileage van will now be utilized for district mail.

Voluntary Retirement Incentive Program

The board approved the Voluntary Retirement Incentive Program for those looking to retire at the end of the upcoming school year. The program was approved for licensed teaching staff, 12-month secretaries and administrators. Staff must be at least 55 years old and have worked in the district for 15 years to qualify. Staff have until Feb. 1, 2016 to decide whether to participate in this program. This incentive covers insurance costs for retirees in the program until they turn 65.

Roundhouse renovation

Susan Jones of CPMI (project manager) spoke on the progress of phase 1 of the Marshalltown High School Roundhouse renovation. The board approved a Certificate of Substantial Completion for many areas of the Roundhouse, including most recently the gym, girls locker room and restrooms. Work remains on the new locker rooms, site work and other portions. An open house and tours for the public will be held at the Roundhouse from 5:30 to 7 p.m. on Friday, August 21. A bigger celebration will be planned for later in the fall.

MCSD Security Vestibules

Dave Schulze, district architect of TSP, presented the bid for security vestibule upgrades at Franklin, Hoglan and Woodbury elementary schools and Marshalltown Learning Academy and additional projects including a network access controls systems for based in MHS and new doors at the Support Services Center. The board approved the bid (4-2) from Hay Construction of Marshalltown for $470,500.

Policies

First Reading

312.4 – Administrator Evaluation – IASB policy formatted to fit our format – Policy adopted.

414.6 – Jury Duty – Added paraeducators and transportation employees. Accepted as amended.

204.9 – Agenda and Order of Regular Business Meetings – Marked as reviewed

204.9- R-1- Board Calendar -Added board self evaluation in June –

204.9. R-2. – Agenda and Order of Regular Business Meetings –Changes made

Initial review

502.7 – Student Conduct in Extra-Curricular Activities– To come back with regulations as a first reading after a meeting held with parties involved.

505.7-E Standard Fee Waiver Application and 505.7- R Fee Waiver Procedure – No recommended changes- to mark reviewed.

601.2 – School Calendar- To be brought back to mirror IASB policy.

601.3 – School Day – To be brought back

For personnel items approved at the meeting, click here and here.

The next regular meeting is Sept. 14 at 5 p.m. in district offices.

From School Board President Kay Beach

Wow! School starts in only a week – where has the summer gone?!? It’s my hope that you will enjoy these last days of “summer vacation:” savor the time with family, build among your children a sense of expectation of exciting things to come in the new school year, be grateful for the opportunity to live and work in our very special community……..and remember to exercise your right to vote in the School Board election on September 8.